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Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
5 listedRequirements the employer expects applicants to meet.
- Knowledge
Working knowledge of Microsoft Outlook, Word and Excel.
- Experience
Experience in a customer facing role • Experience of working in a busy administration environment
- Skills & Abilities
Maintains a high level of accuracy • Good level of verbal and written communication • Good organisation skills • Empathetic approach in resolving enquiries • Able to prioritise and organise own workload • Able to track information • Able to recognise issues and refer where appropriate
- Qualification /Training
Basic numeracy and literacy qualifications
- Commitment to Trust Values and Behaviours
Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) • Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Desirable
4 listedAdditional qualities the employer would prefer.
- Knowledge
Working knowledge of iPM
- Experience
NHS experience
- Skills & Abilities
Experience of NHS IT systems, including soliton.
- Qualification /Training
Willing to work towards this NVQ 2 in Customer Care
Job overview
To provide comprehensive and confidential administrative activities to meet the needs of the service in accordance with Departmental, Trust and National standards, policies and procedures. To effectively communicate patient information and advice to enable the multi-disciplinary team to achieve operational excellence.
Previous applicants need not apply.
Please note the interview will be conducted face-to-face only.
Please be advised that sponsorship is not eligible for this post.
Please be advised the interviews for this post will take place week commencing 12/10/2026, subject to availability.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
The Ultrasound Administration team is looking for a dynamic, hard-working, individual to join our busy department working under the supervision of Senior staff.
This vacancy is for a full-time 37.5 hours over 4 days (Monday-Friday). Appointee to cover 2 sites, University Hospital Coventry and Hospital of St Cross.
Candidates must have excellent organisational, communication and interpersonal skills.
Detailed job description and main responsibilities
- Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate.
- Communicate with staff, patients and/or external organisations using appropriate methods.
- Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived.
- Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested.
- Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include iPM, CRRS & Soliton.
- Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department.
- Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos)
- Assist with training new team members in Trust operational systems anddepartment procedures.
For further details of the role please see the attached job description.
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
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Applying for this NHS job
This advert is for Ultrasound Administration Assistant with University Hospitals Coventry and Warwickshire NHS Trust in Coventry, England. It is listed as a Band 2 Administrative assistant role. The advertised salary is £25,272 per annum. The contract type is Permanent. The application deadline is 29 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (15 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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