Team Administrator

Job overview

To support the Bolton Directorate in providing a comprehensive administrative service to the relevant administration teams.

The post holder will work within the team where extra admin support is needed, and will report to the relevant Administration Manager.

These duties may include (dependant on where the cover is required):

You will undertake general administrative office duties including the typing of medical and other correspondence, actioning any requirements identified within the typing. They will answer and manage calls from service uses and their carers / relatives and other health and social care professionals. Typing clinic letters and reports, prepare agenda’s, minuting meetings and CPA documentation within the CMHT’s. This will also include Reception cover.

Main duties of the job

• Undertake audio/clerical duties for the wider team, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting.
• To be the first point of contact for written and telephone enquiries on behalf of your team, using judgement to establish validity and priority of the contact.
• As required by your team, record activity onto appropriate systems meeting all required deadlines.
• Ensure all discharge notification and summaries are generated and sent to the GP within agreed timeframes.
• Ability to prioritise workload.
• To use initiative and take responsibility for own area of work, as well as working effectively as part of a team, ensuring any areas of concern are raised in a timely and appropriate manner.
• Maintain the highest standard of confidentiality with regards to information concerning service users/staff at all times.
• Maintain and update service user records and filing systems, involving the use of the Trust's electronic patient record (EPR) systems.
• Provide cover across Bolton sites for colleagues during times of sickness and annual leave, ensuring service provision is maintained.
• To be familiar with and comply with all Trust and departmental policies, procedures, protocols and guidelines.

Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

• Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.