Senior Accounts Receivable Clerk

Job overview

The post holder will be responsible for the Credit Control function of the section and will include supervising the accounts receivable section on a daily basis and for maintaining the Accounts Receivable Debtor System.

The post holder will assist the Accounts Receivable Team Leader in ensuring that staff within the section are adequately trained to perform their duties to an agreed standard and that the Trusts’ Standing Financial Instructions are followed at all times

Main duties of the job

While responsible to the Head of Accounts Receivable this post requires a high level of initiative in dealing with queries from Managers, Doctors and other staff within the Trust.

Decisions on day to day operational issues can be made, however the Head of Accounts Receivable would make decisions in respect of the more complex/strategic issues. It would be expected a member of staff in this post would to a large extent manage and prioritise their own workload, to ensure predetermined deadlines are met in a timely manner

This post requires excellent communication and working relationships within the Finance Department, the Trust and externally. In particular the post has to deal with a high volume of queries. It is expected that the post holder would communicate complex financial matters to non financial staff such as Clinicians, Clinical Managers and administrators.

The post holder will be responsible for supervising staff on the section particularly in the absence of the section manager, there is also a responsibility to train new staff in what is quite a technically demanding role.

The nature of the position requires that the post plays an important role in the financial reporting of the Trust. High levels of IT skills are essential to deal with the wide range of systems used within the department. It is expected that the post holder would be actively pursuing a recognised professional qualification, or possess the equivalent experience.

Detailed job description and main responsibilities

Responsible for ensuring that invoices raised in respect of NHS Service Level Agreements are raised in accordance with Treasury Management Guidelines and payments are received on a timely basis.

Responsible for the Credit Control function of the section, dealing with high volume accounts., ensuring also that the policy it is strictly adhered to and that statements and reminder letters are produced on a monthly basis and all outstanding amounts owed to the trust are chased for payment.

Financial information and reports are produced in a timely and accurate manner. All queries are dealt with in a timely and professional manner

Responsible for ensuring that all invoices, which are eligible for charging of VAT, have been appropriately coded and that VAT is subsequently charged against the invoice. The post holder will be expected to have an awareness of supplies/services on which VAT may be charged, as well as an understanding of the general ledger income codes associated with relevant directorates.

Responsible for ensuring that invoices and credit notes are raised on the Accounts Receivable System in a timely and accurate manner and that they are sent promptly to the debtor.

Responsible for ensuring that invoices input on the system are verified against input documentation to ensure that all input errors have been identified, invoices have been allocated to the correct debtor account and the correct income code has been used.

Responsible for authorising debtor adjustments ensuring that the relevant documentation has been completed to enable a full reconciliation of the debtor system to be undertaken at month end. Notify where appropriate, section manager of any coding changes, which need to be made.

Propose changes to working practices in order to ensure the maximum recovery of income due to the Trust.

Liaise with the Directorates on a regular basis to resolve problems associated with queries received in respect of invoices/credits raised.