Repatriation and Live Bed State Administrator

Job overview

Join our Clinical Site Management Team as a Repatriation and Live Bed State Administrator, supporting safe and efficient patient flow across St George’s University Hospitals NHS Foundation Trust. In this fast‑paced, 24/7 operational role, you’ll maintain the Trust’s electronic live bed state, coordinate inter‑hospital transfers and repatriations, and assist with real‑time bed allocation to ensure patients are in the right place at the right time.

You’ll work closely with Bed Managers, Capacity Coordinators, Clinical Teams, and External Partners, using digital systems to keep patient movement and capacity data accurate and up to date. This role is ideal for someone organised, calm under pressure, confident communicating with a range of stakeholders, and keen to contribute to high‑quality patient care.

Shifts operate on a rotational rota of days, nights, weekends, and bank holidays.

This post is capped and may close earlier than the stated date if high numbers of applications are received. Early application is strongly encouraged.

If this inspires you and you meet the requirements of the attached job description, we look forward to hearing from you.

Main duties of the job

Maintain an accurate live bed state using the Trust’s capacity management system to support safe patient flow.

Coordinate inter‑hospital transfers and repatriations, ensuring timely communication with wards and external organisations.

Assist Bed Managers and Capacity Coordinators with real‑time bed allocation for emergency, elective, and transfer patients.

Respond to high‑volume operational calls, escalation requests, and flow queries, providing accurate information and actions via IMS.

Keep digital records and patient flow data up to date, supporting reporting and operational visibility across the hospital.

Screen transport booking referrals inline with the NHSE eligibility criteria and book accordingly to help facilitate smooth patient movement throughout the Trust.

Detailed job description and main responsibilities

Please refer to attached job description and person specification for the main duties which include core function of the role and expectations.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.