Pharmacy Procurement and Administration Officer

Job overview

The Pharmacy department provides pharmaceutical care to a range of specialties, including Cardiology, Chest Medicine, Cardiac and Thoracic surgery, together with a 45 bedded critical care area. In addition, a clinical pharmacy service is provided to two local hospices (Marie Curie, Willowbrook Hospice). The pharmacy department houses an automated dispenser and a small shop for OTC sales.

An exciting opportunity has arisen at LHCH for a full-time Procurement and Administration

Officer – to work in our busy, friendly pharmacy department

Job Summary:

Co-ordinating the reconciliation and processing of pharmaceutical invoices.

Release orders, taking account of contracts, lead times, buying agreements, specialist/consumer needs and any other relevant factors to ensure all goods are of appropriate quality and are obtained in a timely manner and at the most cost-effective price.

Monitor current and forecasted supply disruptions, escalating issues to the Senior Technician (procurement) as appropriate.

Providing administrative support for the Pharmacy Department.

All necessary training will be given.

For more information and / or an informal visit please contact either

Michelle Jervis – Chief Pharmacy Technician – on 0151 600 1031 michelle.jervis@lhch.nhs.uk or Karen Kershaw – Senior Technician on 0151 600 1822 karen.kershaw@lhch.nhs.uk

Main duties of the job

Duties:

To communicate with departments/agencies within and out of the Trust, demonstrating a high level of initiative and confidentiality as necessary according to the needs of the post.

To be responsible for the inputting/passing of pharmaceutical invoices and working within the time levels set by pharmacy and finance incorporating relevant price changes of pharmaceutical medicines where appropriate, in accordance with the trust’s Standing Financial Instructions, and thereby act as the final check of product price and quantity ensuring accurate stock control.

To co-ordinate the activity of other staff involved with invoicing within the department, including the resolution of queries with the Senior Technician (procurement) and liaise with other technicians and Assistant Technical Officers to confirm stock quantities via stock checks.

To fully co-operate in all procurement activities, including ordering, receipt, invoicing, stock control and mutual aid to ensure the safe, efficient and economic purchase of pharmaceuticals according to the needs of the Trust and its customers.

To ensure overdue and to follow orders are pursued with suppliers daily according to agreed procedures and, where appropriate, taking action to secure supplies from alternative approved sources and keep all interested parties advised of progress.

Please see full Job Description and Person Spec attached

Detailed job description and main responsibilities

• communicate with departments/agencies within and out of the Trust, demonstrating a high level of initiative and confidentiality as necessary according to the needs of the post.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.