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Job overview
Are you an experienced workforce, rota or operational professional looking for your next challenge? Do you enjoy solving complex workforce problems, working collaboratively with clinical teams and making a real difference to frontline patient services?
We have an exciting opportunity for a Medical Workforce Adviser to join our Medical Workforce Team at University Hospitals Coventry and Warwickshire NHS Trust.
- Role Title: Medical Workforce Advisor - Rota Design & Compliance
- Band: 6
- Contract: Permanent Full-time
Working closely with Clinical Directors, Consultants, Rota Coordinators and senior operational leaders, you will play a key role in developing innovative rota solutions that support service delivery, improve staff wellbeing and ensure compliance with national contractual requirements, including the 2016 Junior Doctor Contract and Working Time Regulations.
This is an excellent opportunity for someone with strong analytical, organisational and relationship management skills who is looking to further develop their leadership experience, influence strategic workforce planning and contribute to service improvement across one of the UK's largest teaching NHS Trusts.
If you are motivated by making a tangible difference, enjoy working in a fast-paced environment and thrive on finding solutions to complex workforce challenges, we'd love to hear from you.
Main duties of the job
As Medical Workforce Rota Adviser, you will play a key role in delivering safe, effective and compliant medical staffing across the Trust. Working closely with Clinical Directors, Consultants and operational managers, you will lead on the development and management of medical rotas, ensuring they meet service demands while complying with national terms and conditions and safe working requirements.
You will provide expert advice on rota design, workforce planning and medical workforce policies, using workforce data to identify opportunities for improvement and support service resilience. The role also includes leading rota-related projects, supporting continuous improvement initiatives and line managing members of the Medical Workforce team.
This is an excellent opportunity to develop your leadership skills, influence workforce strategy and contribute to the delivery of high-quality patient care within one of the UK's leading teaching NHS Trusts.
What We Offer:
- A supportive and collaborative work environment.
- Opportunities for professional development and career growth.
- The chance to be part of a forward-thinking organisation committed to excellence in healthcare.
Detailed job description and main responsibilities
As the Medical Workforce Adviser, you will be responsible for leading the Trust's medical rota management processes, ensuring rotas are safe, compliant and responsive to the changing needs of our clinical services.
Working collaboratively with clinical and operational colleagues, you will:
- Lead on the design, implementation and continuous improvement of medical rotas across a range of specialties.
- Provide expert advice on medical terms and conditions, rota compliance, safe working practices and workforce planning.
- Develop innovative rota solutions that improve service resilience, maximise workforce utilisation and enhance staff experience.
- Analyse workforce data and identify trends, risks and opportunities to improve staffing and rota efficiency.
- Lead and support projects that improve medical workforce processes and contribute to wider organisational transformation.
- Line manage and support members of the Medical Workforce Rota Team, promoting a culture of continuous improvement and high performance.
- Act as an expert point of contact for complex rota queries, providing practical solutions and excellent customer service.
This varied role offers significant opportunities to influence service delivery, lead change and support the delivery of outstanding patient care through effective workforce planning.
For further details of the role please see the attached job description.
Please be advised the interviews for this post will take place on 10/08/2026 tentatively.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Person specification
Skills
Essential
- • Excellent Organisational skills • Excellent level of verbal and written communication • Able to demonstrate good persuasion and influencing skills • Able to demonstrate good persuasion and influencing skills • Able to use judgement and initiative to provide information and support. • Able to analyse problems and initiate appropriate solutions effectively • Good analytical skills • Excellent organisational skills, particularly in relation to information gathering • Ability to prioritise work and time manage multiple tasks. • Flexible and adaptable attitude towards workload • Ability to demonstrate attention to detail • Good understanding of the importance of record keeping e.g. be able to manage all aspects of work including; managing performance development plans, managing sickness, conduct, capability cases of a department.
Desirable
- • Strong verbal and written communications skills
Knowledge
Essential
- • Thorough working knowledge of Medical & Dental terms & conditions of service and application to rota design practices • Knowledge of critical health care combined with an understanding of the associated terminology • Knowledge of data protection Act 1988 • Understanding of Medical & Dental terminology Standards
Desirable
- • Awareness of current issues within the NHS • Working knowledge of NHS initiatives
Experience
Essential
- • Experience in working within a large complex organisation • Experience of communicating with and influencing a range of internal and external customers. • Experience of working in a public sector organisation and/or healthcare environment. • Experience of dealing with sensitive service complaints and providing responses to key stakeholders • Experience of line management of other members of staff, including day to day delegation of work.
Desirable
- • Experience of providing end to end rota management within a large complex organisation. • Designing and delivering training and development workshops/programmes • Reviewing Workforce policies/procedures
Qualification /Training
Essential
- • Educated to Degree level or equivalent relevant experience • Professional HR, Recruitment or Workforce qualification or equivalent level of training/experience • Evidence of continued professional development
Desirable
- • CIPD Qualified
Commitment to Trust Values and Behaviours
Essential
- • Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) • Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
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Applying for this NHS job
This advert is for Medical Workforce Advisor, Rota Design & Compliance with University Hospitals Coventry and Warwickshire NHS Trust in Coventry, Midlands, England. It is listed as a Band 6 Manager and corporate role. The advertised salary is £39,959 - £48,117 per annum. The contract type is Permanent. The application deadline is 28 Jul 2026.
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