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Job overview
*Previous unsuccessful applicants need not apply*
We are looking for an enthusiastic, efficient and organised individual to join our Pharmacy Medicines Safety, Optimisation and Governance Team at LUHFT for up to a 12 month period to cover maternity leave.
Stage 1 of the recruitment process will involve a remote assessment conducted via Microsoft Teams. This will take place on a pre‑arranged date and time and will last up to 60 minutes.
- Please note this vacancy may close early once sufficient applications have been received
- Candidates are advised that those who are successfully shortlisted for interview will be invited to a Stage 1 of the interview process.
- Candidates who are successful in stage 1 will be invited to a face to face interview with date TBC.
The team is friendly and supportive with medicines and patient safety at the heart and ambition of everything we do. The pharmacy department is large, innovative and developing. Personal development opportunities are available.
Medicines Safety and Improvement is the team’s absolute priority; but we need the support of a committed, skilled, dynamic individual with excellent administrative, data and communication skills to support the team and the agenda. Joining our team as an administrative professional and expert you would play a crucial role in delivering our departmental and organisational safety priorities.
Main duties of the job
Excellent attention to detail, the ability to prioritise and meet deadlines and exceptional communication are key for this post to support delivery of the best quality and safest care to patients. Therefore the successful candidate must possess GCSEs (or equivalent) including English and Mathematics along with a good working knowledge of Microsoft Office, Teams, Excel and Outlook.
Experience of working and /or knowledge of NHS hospital services and/or pharmacy service desirable but not essential.
Join our dynamic and passionate team, where your skills and expertise will be valued and recognised; apply now and be a part of our commitment to deliver the right medicine, to the right patient, in the safest possible way on time every time.
As the successful candidate you would be responsible for providing administrative support to the Team, with a particular emphasis on assisting with meeting schedules, agendas, minutes and action logs. Alongside data analysis, data management and production of reports/dashboards, as well as managing and responding to enquiries to the team.
Detailed job description and main responsibilities
As part of the Medicines Safety, Optimisation and Pharmacy Governance team provide a high level of support, facilitate and maintain administration arrangements and procedures to support the sound Medicines Safety, Optimisation and Governance of the Trust.
Maintain an active role in supporting office management ensuring requirements are sufficiently met.
Act as a point of contact as part of the Medicines Safety, Optimisation and Pharmacy Governance team.
To facilitate meetings with the Medicines Safety, Optimisation and Pharmacy Governance team.
Maintain databases for the role
To implement effective systems for developing and managing the forward plan and agenda for each group/committee as agreed with the Chair or the Associate Director of Pharmacy for Medicines Governance and Medicines Safety.
For full details, please refer to the attached job description
Person specification
Skills
Essential
- Excellent IT skills, including confident use of Microsoft Word, Excel, Outlook and Teams, with the ability to produce professional-quality documents, reports and trackers.
- Ability to manipulate, analyse and present data (e.g. incidents, actions, assurance information) in a clear and proportionate way, tailored to the target audience, including senior clinical, managerial and governance forums.
- Excellent written communication skills, including the ability to produce clear, accurate minutes, correspondence and reports for senior clinical and managerial audiences.
- Ability to manage multiple competing deadlines while maintaining a high standard of accuracy and attention to detail.
Desirable
- Ability to research, collate and synthesise information from multiple sources to support governance reporting, assurance papers and meeting discussions
Knowledge
Essential
- Clear understanding of the critical importance of confidentiality, data protection and information governance in a patient safety and governance context.
Experience
Essential
- Experience providing administrative or governance support within healthcare, or a similarly complex organisation. or in a governance, quality, patient safety or senior administrative role within healthcare or another regulated environment.
- Experience supporting formal meetings or committees (involving internal and/or external stakeholders), including agenda preparation, paper coordination and minute taking
- Experience of maintaining and monitoring action logs, including follow-up and escalation of actions where required.
- Experience coordinating the timely production and circulation of papers to internal and/or external stakeholders
- Ability to work flexibly and proactively, managing competing priorities, changing deadlines and emerging issues while maintaining accuracy and attention to detail.
- Experience handling sensitive or confidential information, applying information governance principles appropriately.
Desirable
- Experience drafting or contributing to formal reports, assurance papers, audit or governance documentation
- Experience supporting projects or programmes of work, including maintenance of plans, trackers or logs
Qualifications
Essential
- Graduate level qualification or equivalent level qualification (in finance, science, healthcare, business or digital specialty),
Personal Attributes
Essential
- Highly organised, methodical and reliable, with a strong commitment to accuracy and quality.
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Applying for this NHS job
This advert is for Governance Officer - Medicines Safety, Optimisation & Governance with Liverpool University Hospitals NHS Foundation Trust in Liverpool, North West, England. It is listed as a Band 5 Administrative and IT role. The advertised salary is £32,073 - £39,043 per annum. The contract type is Fixed term: 12 months (Monday to Friday 8.45am until 5pm with a 45 minute lunch. Cross site working.). The application deadline is 21 Jul 2026.
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