Clinic Receptionist/Administrator

Job overview

Clinic Receptionist

Band 2

Permanent post

• Hours per week

An opportunity has arisen within Sefton CAMHS. We are looking for a highly motivated & flexible individual with good communication, organisational and data input skills to join our friendly team of Receptionists.

Working 30 hours over 4 days (core hours between 8am and 6pm) on a rota basis, the duties include Outpatient clinic reception and admissions. Checking patients in and out of clinic, managing clinic flow and ensuring full cash up of the clinics are performed. The successful applicant must be committed to embracing new working practices in order to provide a continuing effective and efficient service. Excellent keyboard, telephone and communication skills Good interpersonal and team working skills are required, with the ability to work well under pressure, prioritise your workload and meet demanding deadlines.

For further information please contact Paula.Smith2@alderhey.nhs.uk

**Please note this vacancy will close once sufficient applications have been received**

Main duties of the job

• To work a daily shift pattern with a flexible approach to working hours to meet the needs of the service.
• Receive and book in patients on arrival to appropriate departments, ensuring all patient demographic details are checked and amended on the PAS (Meditech) system.
• Record “Walk in” patients as required ensuring all documentation is complete.
• Ensure attendances are booked out according to instructions to “Admit”, “Discharge”, “Wait list” or “queue for future appointment“ or “make appointment” if falls out of the partial booking criteria.
• Ensure that DNAs are recorded and actioned accurately and promptly.
• To assist the Operational Manger with the housekeeping, including the upkeep of equipment and reporting any faults to the appropriate person/department.
• Undertake general administration duties ie answering the phone line, photocopying, keeping collected data in order.
• Manage complaints / aggressive / abusive member of the public locally if possible and advise families of the Trust’s complaints procedure. Escalate to Operational Manager if necessary.
• Liaise with Operational Manager to ensure that they are aware of any potential problems.
• Act at all times as a responsible member of the team, showing respect and consideration for co-workers, patients and visitors.
• Post holder will be expected to provide cover / rotation for other Patient Services staff when required to do so across multiple sites.
• To assist with the ordering of office supplies.

Detailed job description and main responsibilities

• To support the reception within Sefton CAMHS
• Ensure clinic booking summaries and clinic pro-formas are completed timely and accurately.
• To carry out regular audits as required.
• Maintain / input / validate data for all areas, as required, ensuring patient details are accurate, using the Pas (Meditech) system, spreadsheets, and Patient Databases.
• Work without direct supervision using experience and knowledge.
• Participate in regular staff meetings.
• Business Continuity Duties – Follow Policies and Protocols to ensure continued effective service provision when required.
• Continue to maintain own competencies, including ensuring all mandatory and statutory training is up to date

Applicant requirements

The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.