Administrator

Job overview

We are Trafford Local Care Organisation - an exciting, public-sector organisation bringing together NHS community health services and adult social care services in Trafford. We’re driven by the aim of improving the health of local people in Trafford by working across organisational boundaries.

Our community healthcare teams in adults and children's services are employed by Manchester University NHS Foundation Trust and deployed to us, linking closely with our colleagues in Trafford Local Care Organisation. Our teams work as one and together we will make a massive difference to the health of people in Trafford.

The continued development of integrated working has created an opportunity to support two new areas of work. In this role, you will work closely with Strategic Neighbourhood Leads to support the implementation and delivery of Neighbourhood Leadership Teams (NLTs). You will also work with Care Navigators to co-ordinate weekly neighbourhood multidisciplinary team meetings

The team are based across the West, South, Central and North Trafford localities.

The administration position will be based at Trafford Town Hall. Talbot Rd, Stretford, Manchester M32 0TH. Hours: 8.30am to 4.30pm or 9.00am to 5.00pm

Main duties of the job

To support the Strategic Neighbourhood Leads and Care Navigators with general administration duties, photocopying, scanning, filing, preparing documents and ensuring information is handled accurately and in line with service requirements.

Arrange multidisciplinary team (MDT) and monthly leadership meetings, preparing and compiling patient lists, agendas and supporting documents. Accurately record discussions, type and circulate minutes, and ensure agreed actions are documented and shared with relevant colleagues.

Book meeting rooms across the four neighbourhoods, ensuring that each venue is suitable for the purpose of the meeting and that any associated booking arrangements or payments are completed accurately and in a timely manner.

Attend in person monthly leadership meetings as required, supporting the smooth running of each meeting by preparing refreshments where appropriate, recording attendance, assisting with any administrative tasks and ensuring relevant information is captured and shared with colleague. Following up on actions.

Attend weekly MDT meetings virtually via Microsoft Teams, record key discussions, transcribe and prepare minutes, and circulate them to relevant colleagues. This includes attending and supporting four MDT meetings each week.

Order, monitor and maintain levels of equipment, medical supplies and stationery, ensuring stock is available to support the smooth running of the service and escalating any shortages or issues as required.

Detailed job description and main responsibilities

IMPORTANT CANDIDATE INFORMATION

To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Documents to download’ heading.

Explore ‘Inside MFT – Your Candidate Place’

To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place. This welcoming one‑stop hub gives you a real sense of who we are, what we stand for, how we reward and support you, and the many ways we care for you as you care for others. You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.

To access ‘Inside MFT – Your Candidate Place’, simply click on the relevant PDF document under the ‘Documents to download’ heading and once opened, you can either scan QR code or click on the link provided.

Closing vacancy listings early

We welcome applications from a wide range of backgrounds and experiences. To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.

Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that’s considered relevant to the role.

Enhanced with Barred Lists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

For more information about the cost of the various types of DBS, please visit: https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.