Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
12 listedRequirements the employer expects applicants to meet.
- Knowledge
Knowledge of Microsoft Office
- Experience
Experience working within an NHS HR/IT setting
- Experience
Ability to work under pressure with changing and conflicting priorities
- Qualifications
HR or IT qualification e.g. Foundation Certificate in HRM/Diploma
- Personal Attributes
Proven track record of effective prioritisation and organisation of tasks
- Personal Attributes
Flexibility to support other workforce systems tasks
- Language Requirement
Able to speak English as necessary to undertake the role
- Technical Skills Competencies
Detailed knowledge of ESR and other HR systems as required
- Technical Skills Competencies
Good verbal and written communication with the ability to liaise with all levels of staff
- Technical Skills Competencies
Experience of working effectively in a team and individually
- Other requirements specific of the role
Flexible approach to work
- Other requirements specific of the role
Excellent team worker demonstrating respect and value for others
Desirable
2 listedAdditional qualities the employer would prefer.
- Knowledge
Knowledge of computerised staff record systems
- Knowledge
Understanding of workforce processes
Job overview
Looking for a role where no two days are the same? Join the Workforce Systems team at University Hospitals Dorset NHS Foundation Trust and help keep the systems and processes that support over 10,000 colleagues running smoothly.
As a Workforce Systems Administrator, you'll provide support for ESR, HealthRoster and payroll-related queries, working closely with managers, staff and teams across HR, Resourcing, Temporary Staffing and Medical Staffing.
This is a busy and rewarding role where you'll help manage the Workforce Systems Helpdesk, resolve queries, provide guidance on NHS terms and conditions, and contribute to workforce and HR projects.
You'll also play a key role in payroll administration, ensuring workforce data is accurate, validated and submitted in line with payroll deadlines. Working closely with our external payroll provider, you'll help investigate and resolve payroll queries, maintain data quality and support the delivery of accurate and timely pay.
We're looking for someone who enjoys problem-solving, delivers excellent customer service and thrives in a fast-paced environment. Whether supporting colleagues with systems issues, analysing workforce data or improving processes, you'll be part of a team dedicated to making UHD a great place to work.
For more information, please refer to the attached job description and person specification.
Base Location: Yeomans House (Behind Castlepoint shopping centre)
Interview Date: 23rd September
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert
Detailed job description and main responsibilities
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Applying for this NHS job
This advert is for Workforce Systems Administrator with University Hospitals Dorset NHS Foundation Trust in Poole, England. It is listed as a Band 4 Administrator role. The advertised salary is £28,392 - £31,157 per annum. The contract type is Secondment: 12 months. The application deadline is 09 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (28 Aug 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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