Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
7 listedRequirements the employer expects applicants to meet.
- Qualifications
Educated to degree level or can demonstrate equivalent level of education in an appropriate discipline or extensive experience in NHS workforce information/payroll role
- Knowledgeand Exerience
Knowledge and experience of a broad range of IT Skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Knowledgeand Exerience
Understanding the importance & requirements of Data Protection & Confidentiality
- Knowledgeand Exerience
Significant experience in a role supporting staff, managers and decision makers in pay, HR and workforce issues
- Knowledgeand Exerience
Experience working with payroll teams and experience of the pay process.
- Knowledgeand Exerience
Manipulating and analysing HR data and presenting it as accessible workforce information
- Knowledgeand Exerience
Experience within an information role/setting or experience in a recognised information area
Desirable
3 listedAdditional qualities the employer would prefer.
- Qualifications
Qualification in ICT skills
- Knowledgeand Exerience
Working knowledge of NHS Terms and Conditions
- Knowledgeand Exerience
Knowledge of Workforce Information Systems
Job overview
Working part time 22.5 hours per week
Previous applicants need not apply.
Please note that this role is not eligible for visa sponsorship.
We are looking for a passionate and motivated individual who is keen to join our talented Workforce Information Team . You will be expected to ensure workforce information in ESR is of the highest quality by actioning and updating employee and assignment changes. Also responsible for the production of workforce information reports, emphasising analytics and data manipulation is a key skill to have experience with.
Support to managers on their use of Manager Self Service will be a key way to ensure high quality data. You will also be responsible for improving the efficiency of HR processes and ensuring standardised systems are implemented across the whole organisation and to provide training on systems and processes for staff new in post.
We look forward to meeting you.
Main duties of the job
- Providing high quality, accurate, timely and user friendly HR Information to internal and external customers and stakeholders (staff, managers, payroll, finance etc.).
- To maintain good administrative processes to ensure workforce information and payroll data are processed accurately and to deadlines
- Perform the process of producing regular reports to the Trust Board, Executive Team, Managers and HR staff, consulting over the content and format of these reports, investigating any unusual information requiring comment and ensuring that any necessary commentary, analysis or supplementary notes are provided
- Produce statistical reports and questionnaire responses related to workforce issues required by external stakeholders (such as NHSI etc..) within the timescales set and to the standard required. Liaise with external bodies and internal contributors regarding the information.
Detailed job description and main responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £16 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
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Applying for this NHS job
This advert is for Workforce Information & System Administrator with Countess of Chester Hospital NHS Foundation Trust in Chester, England. It is listed as a Band 5 Administrator role. The advertised salary is £32,073 - £39,043 pa pro rata. The contract type is Permanent: Part time 22.5 hours per week. The application deadline is 14 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (04 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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