Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
10 listedRequirements the employer expects applicants to meet.
- Knowledge
Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines
- Knowledge
Understanding of data protection and the need for confidentiality and how to maintain this
- Knowledge
Knowledge of office systems and processes.
- essential
Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 in Business Administration
- essential
Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role. Where an applicant does not have the above qualifications or are unable to provide evidence of the certification, the applicant MUST achieve the required standards during their probationary period.
- Experience
Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information).
- Experience
Customer Service experience (face to face, answering calls, correspondence)
- Experience
Experience of organising completing demands and workloads
- Experience
Experience of setting up and maintenance of administrative systems and processes
- Experience
Experience of working autonomously and proactively
Desirable
5 listedAdditional qualities the employer would prefer.
- Knowledge
Knowledge of NHS systems
- essential
Level 3 in Business Administration
- essential
RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment
- Experience
Experience of supporting/supervising staff
- Experience
Experience of handling monies and working within financial guidelines
Job overview
The Wellbeing in Mind Team provides support to schools and colleges across Harrogate, Hambleton, Richmondshire, Scarborough, Ryedale, York and Selby.
We are looking to recruit a Band 3 Team Secretary to join the Centralised Business Support Team who work together closely to ensure the whole service runs smoothly.
You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.
Main duties of the job
This is a varied role and no two days are the same. Day to day you will be involved in: Adding referrals to the Trust's system, typing letters, collating feedback from workshops and training, arranging meetings with schools and colleges, formatting reports and presentations, taking notes, ordering resources for the team, and much more. Please see the attached job description for more details.
Detailed job description and main responsibilities
Please see attached the job description and person specification which outlines the main duties and responsibilities of the role.
Due to the nature of the role it is essential that applicants are able to travel independently across the locality and have access to a suitable vehicle for business purposes. If necessary, adjustments can be considered in accordance with the Equality Act 2010.
This job advert may close early if a high volume of applications have been received. If interested, please apply for this post as soon as possible.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Wellbeing in Mind Team Secretary with Tees, Esk and Wear Valleys NHS Foundation Trust in Darlington, England. It is listed as a Band 3 Team secretary role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 15 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (01 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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