Job overview
An exciting opportunity has arisen for an enthusiastic individual to join the Undergraduate Team at Russells Hall Hospital. The post holder’s primary responsibilities will be the planning, organisation and administration of medical student placements and medical student Objective Structured Clinical Examinations (OSCEs). The successful candidate will possess excellent organisational and administrative skills with an ability to communicate professionally with all levels of staff within the Trust, including students, patients and consultants.
Main duties of the job
The post holder’s primary responsibilities will be planning, organisation and administration of medical student placements and medical student Objective Structured Clinical Examinations (OSCEs).
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person specification
Experience
Essential
- Good level of experience in administration
Desirable
- Previous NHS experience
- Experience of working in an educational environment
- Experience of coordinating exams and assessments in an education setting
Knowledge and Training
Essential
- High level of organisation
- Good working knowledge of MS Office applications and IT and a willingness to embrace changes to digital technology
Desirable
- Knowledge of undergraduate medical education administration processes, policies and procedures
Physical Skills Weighting
Essential
- Ability to work over both Educational Centres within the Trust
Desirable
- Ability to help re-organise room layouts ready for teaching sessions and exams by moving equipment and furniture
Qualifications & Education
Essential
- GCSE English and Maths (Grade 4 or above)
- NVQ Level 3 in Business Administration or equivalent qualification/experience
Analytical & Judgement Skills
Essential
- Display confidence in own judgement but responds constructively to alternative ideas
- Good analytical skills to enable the identification and correction of errors
Planning & Organisational Skills Weighting
Essential
- Excellent time management skills and ability to adhere to strict deadlines whilst working in a challenging and busy office environment
- Ability to work using own initiative and re-prioritise work when necessary
- Excellent organisational skills & ability to manage own workload
- Flexible approach to work including covering absent work colleagues
- Ability to work with minimum supervision
- Ability to manage and deliver to deadlines within resources
- Able to manage multiple tasks and determine priorities
Communication & Relationship Skills Weighting
Essential
- Able to work collaboratively with other team members to ensure consistency in working practices across all areas of medical education administration
- Able to communicate effectively with a wide range of people including Doctors, Nurses, colleagues and external visitors/healthcare professionals
- Able to communicate effectively over the phone, email and in person
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued
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Applying for this NHS job
This advert is for Undergraduate Coordinator with The Dudley Group NHS Foundation Trust in Russells Hall Hospital. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Pro Rata Per Annum. The contract type is Permanent. The application deadline is 28 Aug 2026.
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