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Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
13 listedRequirements the employer expects applicants to meet.
- Experience
Experience of creating and maintaining databases
- Experience
Experience of comparing and reconciling data across multiple information systems
- Experience
Experience of making decisions, formulating and adjusting plans based on complex data from multiple sources
- Experience
Working in an administrative capacity in an office environment.
- knowledge and Skills
Working knowledge of Microsoft Office.
- knowledge and Skills
Working knowledge of general admin procedures, systems and quality monitoring.
- knowledge and Skills
Ability to deal with confidential/sensitive information
- knowledge and Skills
Understanding of confidentiality, Information Governance and the GDPR
- knowledge and Skills
Highly developed interpersonal and communication skills
- knowledge and Skills
Able to prioritise work effectively for self and others and deal with non-routine tasks under pressure
- knowledge and Skills
IT skills in a range of different applications
- Training and Qualifications
Minimum of 2 x GSCE’s grade C or above (or equivalent) to include Maths & English
- Training and Qualifications
A level / NVQ Level 3 or equivalent in an administrative / business related topic (or equivalent experience)
Desirable
6 listedAdditional qualities the employer would prefer.
- Experience
Experience of training, supervising or managing junior members of staff
- Experience
Working in an administrative capacity in an NHS / Education office environment
- knowledge and Skills
Working knowledge of human resources policies/procedures and staff supervision.
- knowledge and Skills
Working knowledge of ESR/Trac/rostering systems
- knowledge and Skills
Understanding of Postgraduate and Undergraduate Medical Education and/or Medical Staffing
- Training and Qualifications
Experience
Job overview
This is an exciting opportunity to join our ambitious Medical Education & Staffing Department. The postholder will work as part of the Psychiatry Training Course Team delivering a training course for psychiatrists across Yorkshire & Humber on behalf of NHS England.
At Sheffield Partnership we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
Sheffield Partnership is a dedicated contributor to regional medical education acting as a lead employer for regional specialist training schemes, leading in psychiatry undergraduate medical student placements whilst delivering the Psychiatry Training course for the Yorkshire and Humber region on behalf of NHS England Yorkshire and Humber. Sheffield Partnership is dedicated to tackling Differential Attainment working closely to support the development of Resident Doctors, SAS Doctors and international medical graduates.
We’re shaping a great place to work where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation and you want be part of our ambitious journey, we would love to hear from you.
Main duties of the job
This post will provide a specialised, comprehensive and confidential administration service for the Medical Education & Staffing Department at the Trust in accordance with Departmental, Trust and National Standards, policies and procedures and the Trust’s contractual obligations as the commissioned provider of the Psychiatry Training Course (PTC) on behalf of the Yorkshire & Humber School of Psychiatry.
The post holder will work as part of the PTC Team to provide administration support to the Curriculum Delivery Lead, Training Programme Directors, PTC Manager, Associate Course Organisers, PTC Coordinator and other key local and regional stakeholders by providing administrative support associated with the delivery of the Yorkshire and Humber Psychiatry Training Course.
The postholder will be required to work with autonomy, managing their own workload to effectively deliver a wide and complex range of administrative duties, sometimes with competing demands and of a sensitive and confidential nature. The post holder will be expected to advise postgraduate doctors in training, trainers and educational leadership on matters relating to the delivery of the PTC or associated events and meetings.
Detailed job description and main responsibilities
- To organise and prioritise own workload.
- To support the provision of an effective secretarial and administrative service to the team whilst maintaining a high degree of confidentiality in relation to any information about staff and service changes organisational wide.
- To deal efficiently and competently on a daily basis with complex administrative tasks often with tight deadlines.
- Ensure systems are in place to capture and retrieve statistical information, maintaining databases and producing reports as requested.
- Preparation, distribution and circulation of relevant documents and information both internally and externally as required.
- Be the first point of contact, provide non-clinical advice and exercise own judgement when dealing with enquiries and independently communicate effectively on behalf of the Team. The post holder will be expected to resolve queries wherever possible, taking messages or redirecting calls as appropriate and ensuring timely action is taken.
- Be sympathetic and sensitive to the requirements of staff when communicating either face to face or by telephone when dealing with a difficult situation e.g. aggressive or demanding behaviour.
- Deal with enquiries to the teams and liaising with professionals from external agencies SHPU, which includes maintaining a confidential and accurate message system.
- Directing/re-directing paperwork and emails.
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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Applying for this NHS job
This advert is for Training Administrator with Sheffield Health Partnership University NHS Foundation Trust in Sheffield, England. It is listed as a Band 3 Administrator role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 07 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (24 Aug 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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