Job overview
Team Secretary Apprentice - Band 3 – NHS Sussex Partnership Trust – Dementia Service Team – 30.0 hours/ week (9 AM - 5 PM – with 3 working days and 1 study day)
Would you like to be paid while you develop your administration skills and gain a Level 3 Business Administration qualification in a healthcare setting? If so, this might be the opportunity for you.
We are looking to appoint an enthusiastic Business Administration Apprentice to join our service as a Team Secretary within Dementia Services.
As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members in a friendly environment where you can develop your skills and achieve the Business Administration qualification.
The apprentice will be expected to meet the requirements of this job description by the end of the apprenticeship. This will be achieved by gaining relevant skills, knowledge and behaviours throughout the structured learning that are set by the training provider and line manager.
Main duties of the job
You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member. The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.
Essential skills required for the post include – the ability to prioritize tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.
Detailed job description and main responsibilities
You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member. The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
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Applying for this NHS job
This advert is for Team Secretary Apprenticeship with Sussex Partnership NHS Foundation Trust in Drayton House. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 pro rata. The contract type is 2 years (This is an Apprenticeship role (Level 3 Business Administrator - duration 2 years) with the view to be extended to a permanent role on a successful completion of the apprenticeship). The application deadline is 27 Aug 2026.
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