Team Administrator

Job overview

We are looking for a motivated individual to provide a full Team Administrative service, including a high degree of note taking for the Safeguarding team within the Adult Community Mental Health Team, based at Colne House, Watford

All applicants must have secretarial/administrative experience and contribute to the values of HPFT – WELCOMING, KIND, CARING, RESPECTFUL and PROFESSIONAL.

Whilst we welcome all applications from all suitable candidates, unfortunately, we will not be offering sponsorship for this role.

Main duties of the job

The successful candidate will have experience and skill in these key areas:

• Full secretarial service to the Clinical team, including administrative support to the Safeguarding team, First Contact team and Consultant Psychiatrists
• Excellent record keeping, note taking in the form of professionals/business/Safeguarding/Team meetings (shorthand is not required).
• Excellent typing/document editing skills.
• Paris electronic patient records database (full training will be given)
• Microsoft Office package
• Ability to work under pressure and multitask meeting notes with other secretarial duties.
• To be able to work independently, using own initiative and undertake non-routine duties without direct supervision, working within broad procedural guidelines.

Candidates should be able to demonstrate that they can prioritise and manage their own workload whilst maintaining a positive, professional and calm approach. Excellent IT skills, a good working knowledge of Microsoft office and accurate copy and audio typing skills are essential. This is a very busy and varied role, responsible for all aspects of administration and will involve service user contact, so good interpersonal skills are required.

Detailed job description and main responsibilities

For full details of the role and responsibilities for this vacancy please refer to the Job Description and Person Specification documents attached.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.