Team Administrator

Job overview

Are you an organised and proactive administrator looking for a role where your work makes a real difference?

Oxford Health NHS Foundation Trust is seeking a highly motivated Team Administrator to join our Safeguarding Service. This is a rewarding opportunity to provide essential administrative and data management support to a specialist team dedicated to safeguarding children, young people and vulnerable adults.

Working within a busy and dynamic environment, you will play a key role in supporting safeguarding processes across the Trust, helping ensure we meet our statutory responsibilities and maintain the highest standards of care and protection.

As Team Administrator, you will provide comprehensive administrative support to the Safeguarding Service and contribute to the smooth running of day-to-day operations. You will work closely with safeguarding professionals, healthcare colleagues and partner agencies, helping to coordinate communications, manage information, organise meetings and maintain key systems and records.

Please be aware that this role involves reviewing information about situations where people may have experienced harm. Some of this content may be distressing. Support, supervision and wellbeing resources are available to ensure your emotional wellbeing is supported while undertaking this work

Main duties of the job

• Acting as a first point of contact for the service, responding to enquiries and signposting appropriately.
• Managing emails, telephone calls, post and Teams communications, ensuring urgent safeguarding matters are prioritised.
• Maintaining databases, spreadsheets and information systems and producing reports as required.
• Supporting the review and extraction of information from electronic patient record systems.
• Organising meetings, preparing agendas, taking minutes and monitoring follow-up actions.
• Coordinating training sessions, workshops, conferences and events.
• Maintaining confidential records in line with information governance requirements.
• Supporting administrative processes within the Multi-Agency Safeguarding Hub (MASH).
• Assisting with departmental record keeping, including annual leave and sickness monitoring.
• Providing guidance and day-to-day support to administrative assistants within the team. About You

We are looking for someone who is:

• An experienced administrator with excellent organisational skills.
• Able to manage competing priorities and meet deadlines in a fast-paced environment.
• Confident using Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Skilled at maintaining databases and producing high-quality reports and correspondence.
• Professional, discreet and committed to maintaining confidentiality.
• Comfortable working collaboratively with a range of professionals and partner organisations.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.