Team Administrator - District Nursing and Community Therapy

Job overview

We are looking for an administrator to support the North District Nursing and Community Therapy teams across Banbury and Chipping Norton.

This is a varied and demanding role within a friendly team of clinicians and administrators. The successful candidate will provide essential administrative support to help ensure patient needs are met, records are accurate and up to date, and services run effectively. The role also provides opportunities to contribute to and develop administrative processes and ways of working across the teams.

We are offering 37.5 hours per week, but would also welcome applications from candidates interested in a job-share/part time arrangement.

Main duties of the job

In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes.

You will need be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously.

Detailed job description and main responsibilities

• To assist the service/team in all administration duties relating to the day to day running of the team/service.
• To assist in the provision of high standards of data collection and analysis and ensuring paper and electronic information is updated in a timely manner.
• To provide a polite and efficient reception service to visitors if required.
• Organise own workload and act independently within appropriate guidelines.
• Order, check, maintain and distribute equipment and supplies for the team and other agencies as required (this will include manual handling of stock and equipment and training will be provided).
• To perform general office duties including responding to email and phone enquiries. answering the telephone, taking and recording messages accurately, responding to queries appropriately, following Trust procedures and protocols and organise the maintenance of the filing systems for the service/team.
• To take accurate action notes and minutes as required.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.