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Job overview
Are you an experienced, highly motivated administrator looking for a new challenge? Are you approachable, friendly, and compassionate with enthusiasm for developing new skills? If this describes you then this could be the job opportunity for you.
Please be advised that sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
You will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Neurology Service. This will include ownership of weekly Botox clinics, the booking and outcome of these clinics. DVLA ownership for all consultants. Support Neurology Medical Secretaries with tasks such as post, letters and administrative work.
Detailed job description and main responsibilities
- Work effectively as a team member.
- Responsible for weekly Botox clinics, booking and outcoming of clinics.
- The diary of GP specialist performing clinics
- Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources.
- Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
- Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
- Maintain spread sheets and databases including the production of regular information reports.
- Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
- Procurement - order stationery, clinical supplies, and equipment stock
- Use own initiative to meet tight deadlines.
- Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.
For further details of the role please see the attached job description.
Person specification
Skills
Essential
- • Ability to communicate clearly, both written and verbally • Understanding of working in a supervisory role. • Accuracy – pays attention to detail. • Ability to prioritise and organise own and others workload. • Good organisational skills and ability to multitask. • Ability to deal with stressful situations and sensitive issues. • Ability to maintain relevant recording and information systems. • Good time management skills.
Knowledge
Essential
- • Knowledge of Microsoft Office packages e.g., Word, Excel, Outlook, PowerPoint, and Access
Desirable
- • Experience of using Trust IT Systems • Advanced Keyboard Skills/IT Skills
Experience
Essential
- • Experience of working in a busy administration environment • Experience in a customer facing role. • Minute taking • Ability to Audio Type/ use Digital Dictation • Ability to take and transcribe notes of meetings in a timely manner.
Desirable
- • NHS Experience • Knowledge and understanding of reception and office procedures.
Qualifications
Essential
- • Good general education (e.g., GCSE Maths and English A-C) • Business Administration Level 2 or willing to work towards • Customer Service Level 2 or willing to work towards
Commitment to Trust Values and Behaviours
Essential
- • Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) • Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
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Applying for this NHS job
This advert is for Support Secretary, Neurology with University Hospitals Coventry and Warwickshire NHS Trust in Coventry, Midlands, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 03 Aug 2026.
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