Job overview
An opportunity has arisen within our team for a band 4 Specialty Coordinator. You will be responsible for providing and managing an efficient and effective full administration service.
Main duties of the job
- To co-ordinate and be responsible for the provision of a comprehensive secretarial and administrative services to the Consultants and the wider team.
- Day to day management of the Consultants diaries eg organising clinic commitments, arranging appointments and theatre lists, where appropriate.
- To arrange special investigations and action other issues arising from clinic appointments, ensuring that all tasks are dealt with in order according to their urgency
- To ensure patient referral letters, clinical reports, correspondence, investigation results etc are available for preparation of clinics
- Responsible for ensuring that the National and Trust ‘Referral to Treatment’ (RTT) timescales are adhered to.
- Monitor clinical bookings to ensure that clinic times are fully utilized keeping patients informed of any changes. Be responsible for the re-organisation of cancellations delegating suitable duties where appropriate.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached
Person specification
Skills
Essential
- Good verbal and written communication skills including excellent telephone manner.
Desirable
- Problem solving skills and using own initiative to implement changes
Qualifications
Essential
- Good standard of general Education including English Language, maths of GCSE to grade c or above or working to equivalent standard
Desirable
- Supervisory / Management qualification level 4
Experience and Knowledge
Essential
- Experience of working with IT systems e.g. Word/Excel/Access/ PowerPoint
Desirable
- Experience of working in an NHS environment or public sector
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Applying for this NHS job
This advert is for Specialty Coordinator with Hampshire Hospitals NHS Foundation Trust in Basingstoke and North Hampshire Hospital. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 per annum. The contract type is Permanent. The application deadline is 23 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (17 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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