Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
14 listedRequirements the employer expects applicants to meet.
- Skills and Attributes
Recognise and work within boundaries of own duties and responsibilities
- Skills and Attributes
Good organisational skills
- Skills and Attributes
Able to work flexibly between the admin hub and SPA
- Skills and Attributes
Ability to provide a welcoming environment for service users health professionals and members of the public
- Experience and Knowledge Required
Demonstrate a flexible approach to work
- Experience and Knowledge Required
Previous clerical experience
- Experience and Knowledge Required
Experience of working with the public
- Experience and Knowledge Required
Understanding and recognising the importance of confidentiality and data protection
- Experience and Knowledge Required
Ability to work on own or part of a team
- Experience and Knowledge Required
Demonstrate excellent verbal and written communication skills
- Experience and Knowledge Required
Ability to work in a calm, confident and professional manner
- Education, Qualifications and Training
English – GCSE Grade C or equivalent
- Education, Qualifications and Training
IT qualification e.g.: ECDL, CLAIT or the ability to demonstrate IT skills
- Education, Qualifications and Training
Good standard of education
Desirable
3 listedAdditional qualities the employer would prefer.
- Skills and Attributes
Good working knowledge in all Microsoft packages
- Experience and Knowledge Required
Previous experience working in an admin team environment
- Education, Qualifications and Training
SystmOne experience
Job overview
We have a great opportunity for an enthusiastic highly motivated team member to work alongside our SPA/Admin Team
The role is for 21.5 hours a week working remotely and from either admin bases at Stubley Medical Centre or Ripley Hospital.
Children's 0-19 Community Services provides health visiting and school nursing services to the children, young people and families of Derbyshire.
In addition you must be able to prioritise your daily workload and provide efficient and reliable administrative support.
We require enthusiastic individuals who are organised, methodical and able to use their own initiative.
Also, you should have excellent communication and interpersonal skills, good computer skills and be flexible.
You will need to be able to work as part of a team and a good knowledge of SystmOne is desirable. (training available)
Main duties of the job
To contribute effectively to the organisation of Children’s community services, you will be required to:
- Provide comprehensive administrative support for the children’s community services 0-19 teams from a centralised admin contact point.
- Provide comprehensive administrative support for children’s community services as part of the Single Point of Access (SPA)
- Have a flexible approach to undertake duties and travel to sites in Derbyshire on occasion to support administration functions when required and to cover sickness and annual leave.
- To be competent and confident to input information/records within guidelines onto SystmOne, scanning paperwork and action tasks in a timely manner within a 24 hour window.
- Effectively communicate with staff groups across Derbyshire by email, text, and telephone
- To liaise with parents/carers in order to capture essential information, for example name of school attended.
- To manage tasks on a rota basis within the admin hub including collection of mail, processing domestic violence, A/E, MIU, and midwifery information etc
- Support the countywide delivery of Children’s community services admin function; cover sickness and absence.
Detailed job description and main responsibilities
PLEASE NOTE: Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for SPA and Admin Hub Administration Assistant with Derbyshire Community Health Services NHS Foundation Trust in Chesterfield, England. It is listed as a Band 2 Administrative assistant role. The advertised salary is £25,272 pa, pro rata. The contract type is Permanent. The application deadline is 17 Sep 2026.
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