Senior Team Administrator - Oxford

Job overview

Are you a highly organised administrator with a keen attention for detail? Do you have excellent IT skills with ability to analyse and understand data? Do you like creating visually appealing documents and charts? Are you great at proof reading and formatting documents?

If you recognise yourself in these requirements, apply today!

An exciting opportunity has arisen to join the Quality and Governance Team in Thames Valley Forensic Mental Health Service based at Littlemore Mental Health Centre.

This is a full time, permanent post with a requirement to work in the core business hours. The role requires a dynamic, highly motivated and flexible individual with a strong eye for detail, and highly efficient organisational and planning skills with a strong focus on service improvement, quality and development. The candidate must have excellent communication skills, both verbal and written.

As a Trust we value our employees and put people first. You will have access to regular planned management supervision and professional development opportunities. You will be part of a hard-working team that focuses on delivering an excellent patient centred service.

The shortlisted applicants will receive information detailing the competency-based interview process approximately two weeks before the interview date.

If you would like to discuss this role or require further information, please email Rene Sidorov, Clinical Practice Lead, rene.sidorov@oxfordhealth.nhs.uk.

Main duties of the job

• To provide an efficient and effective comprehensive administrative support to the team/service.
• Provide a polite and efficient reception service to visitors if required.
• To provide administrative support to the team ensuring that there are effective administrative systems and procedures in operation.
• To ensure that high standards of data quality are maintained.
• To make recommendations for improvement to existing administration procedures and processes.
• To provide administrative support for meetings as requested and to ensure follow up action is completed.
• To take notes of meetings, to set up meetings, to co-ordinate the diaries of team members and prepare agendas; to ensure that documentation, correspondence and sources of information are maintained to a high standard and readily available for meetings.

Detailed job description and main responsibilities

In this role, you will be responsible for managing a wide range of administrative and clerical tasks for the Quality and Governance Team. You will support the team in tasks including data collection, report writing, taking minutes and maintaining internal databases and assurance records.

For further details, please refer to the Job Description and Person Specification.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.