Senior Radiology Directorate Administrator

Job overview

This is a great time to join The Hillingdon Hospitals NHS Foundation Trust as the Personal Assistant to Radiology Directorate. We are currently in the process of redeveloping the hospital to provide a new state-of-the-art hospital for the residents of Hillingdon, and beyond, which supports the very best in delivery of healthcare and will be fit for future.

We are seeking an enthusiastic and experienced individual to join a friendly, multi-disciplinary Radiology directorate to provide a full-time PA service including dealing with correspondence, facsimiles, telephone calls and enquiries, creating first draft responses to correspondence on behalf of the Directorate.

This post will require the individual to exercise good judgement and sound communication skills to discuss and identify a range of options and choose the best course of action to resolve issues. They will be expected to quickly and accurately solve a range of issues raised via telephone and verbal messages from internal and external sources on behalf of the Directorate, manage incoming and outgoing mail and delegate items, liaising with relevant senior modality managers. They will be required to support submission of month end documentation and statistics as required and agreed with the finance department.

Main duties of the job

To ensure the efficient provision of PA and administrative secretarial support service to members of the Radiology Directorate by being the lead for administration and secretarial services, supervising and coordinating the administrative support services. The post holder will have responsibility for specific key projects/tasks and will be required to act on their own initiative to see them through to a timely conclusion. The Post holder will support and facilitate the management of e-roistering, consultant rota, annual leave and month end documentation for the medical consultant radiologists, liaising with the Trust financial and HR teams and the radiologists’ clinical leads. The post holder will be the Directorate PA providing support to the Clinical Lead, Head of Radiology, consultant radiologists and the modality service leads. The post holder will undertake analysis of data required to support service delivery and systems to support implementation and efficient utilisation of resources. The post holder will handle highly confidential and sometimes contentious and sensitive information of a personal and financial nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies.

Detailed job description and main responsibilities

Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.