Senior Pharmacy Purchasing Officer

Job overview

The Senior Pharmacy Purchasing Officer provides clerical and administrative support to the pharmaceutical ordering system, processing over 50,000 orders per year for medicines and associated materials, the value of which exceeds £11 million. The team of purchasing officers are responsible for maintaining up-to-date and accurate computer files, placing and processing orders for pharmaceutical and non-pharmaceutical products, validating invoice prices and processing these for payment, maintaining a computer data base for staff reports and month-end private sales invoices. Liaises with suppliers to encourage timely deliveries of medication. Plans own workload and meets urgent requests. The role will predominantly focus on contract variance claims. However, each purchasing officer deals mainly with one particular section of the purchasing process but is both familiar with and capable of covering the duties of the other purchasing officers when necessary. The post holder will be required to carry out the duties listed below, working independently for most of the time and referring only when necessary to the Principal Pharmacy Technician - Procurement. The post holder must be able to make critical decisions in the absence of the Principal Pharmacy technician. The post holder will be expected to comply with the standards required by the Medicines & Healthcare Regulatory Agency ‘MHRA’

Please see attached job description for further information.

Main duties of the job

KEY RESPONSIBILITIES

• Process pharmacy invoices and credit notes accurately and on time.
• Maintain records of contract variance claims and purchases.
• Liaise with Finance and suppliers to resolve invoice and pricing issues.
• Monitor outstanding invoices and creditor reports.
• Update pharmacy pricing and contract information.
• Run finance interface processes and resolve errors.
• Promote and support Electronic Data Interchange (EDI).
• Raise invoices for private sales and complete reconciliations.
• Process manual non-drug orders.
• Ensure compliance with Trust procurement and financial procedures.
• Responsible for organising returns to suppliers.
• Liaise with pharmacy stores staff to ensure receipt and issue of all urgent stock.

Detailed job description and main responsibilities

To view the main responsibility, please see the attached the Job Description and Person Specification.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.