Job overview
Are you an experienced administrator looking for a new and exciting opportunity?
Do you have excellent communications skills and a keen eye for detail?
Can you effectively manage multiple tasks and priorities?
If you have said ‘Yes’ to each of the above then we might just have the role for you…
Main duties of the job
A vacancy has arisen for a Senior Management Support Administrator supporting the West Suffolk Locality senior leadership team. The post is being offered on a 12 month fixed term basis and will be part time 22.5 hours per week, based at Wedgewood House, Bury St Edmunds.
The successful applicant will need to demonstrate the ability to manage a busy and varied workload, in a sometimes demanding office environment. You should be able to prioritise your work effectively, have excellent communication skills, and work as part of a team or alone using your own initiative and forward thinking. The role will require management of other staff members so experience of supervising staff will be an advantage.
Tasks will include, but not be limited to, minutes of meetings, transcribing, supervision of staff, diary management for senior leadership team, staff training and recruitment, dealing with investigations, providing meeting support including monitoring and updating locality action logs and spreadsheets. You will need to be a focused individual, have excellent organisational ability, a good telephone manner, flexibility and a good work ethic that supports the Trust's values. It is essential you have good skills in MS Office, especially Word and Excel. Travel to meetings/other sites is also occasionally required.
Detailed job description and main responsibilities
Please find attached our Job Description and Person Specification for more detail on your Key Accountabilities, then if you feel you have what it takes to make a difference in your local communities, click APPLY!
Some of the benefits you can expect:
- NHS pension
- a comprehensive in house & external training programmes
- career progression
- starting annual leave of 27 days per annum increasing to 33 days pa based on length of service (plus paid bank holidays)
- staff physio service
- NHS discounts and many mor
Interview dates are yet to be set; you will be contacted via email and invited to book a time. These emails may go to your SPAM, so please keep checking all your emails if applying.
We are working hard to maintain usual recruitment process however please be aware that we may ask you to be interviewed via MS Teams rather than in person. Please also bear with us as we endeavour to recruit as many people as we can in unprecedented times.
Please visit our Facebook and Twitter page @NSFTjobs
Person specification
Other
Essential
- Able to work proactively with minimal supervision.
- Able to work to strict deadlines and to prioritise own and others' workload.
- Problem solving skills.
Skills
Essential
- Excellent communication skills.
- Ability to prioritise.
- Interpersonal skills including taking a proactive diplomatic approach and ensuring confidentiality at all times
- Ability to co-ordinate and prioritise management diaries.
- ICT skills including Microsoft.
- Good standard of literacy and numeracy.
Knowledge
Essential
- Maintaining administrative systems
Desirable
- Knowledge of NHS policy / procedures.
- Establishing / reviewing administrative systems.
Experience
Essential
- Understanding and experience in a full range of secretarial procedures and systems gained through senior level.
- Working under pressure.
- Working on own initiative with minimal supervision.
- Ability to work with senior members of staff across a large organisation.
- Experience of working at PA level.
- Supervision of staff.
Desirable
- Day to day line management.
Qualifications
Essential
- Pitman/RSA III Typing / Word Processing or equivalent secretarial experience at advanced level.
- NVQ 3 Business Administration or equivalent or willing to work towards.
- NVQ 2 Customer Services or working towards.
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Applying for this NHS job
This advert is for Senior Management Support Administrator with Norfolk and Suffolk NHS Foundation Trust in Wedgewood House. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 pro rata. The contract type is Fixed term: 4 months (Contract until 31st December). The application deadline is 23 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (12 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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