Senior Accounts Payable Clerk

Job overview

Here is an exciting opportunity for you to join us as an Senior Accounts Payable Clerk. The role is part of the Accounts Payable Team and involves carrying out various tasks relating to the maintenance of the Accounts Payable ledger, ensuring adherence to approved policies and procedures.

The role has the responsibility for the day to day management of the team, processing invoices, matching orders to invoices and resolving queries relating to invoices.

You will involve dealing with suppliers and service line managers and other internal members of staff, therefore well-developed interpersonal and communication skills are essential.

The role requires an approachable personality, good attention to detail, good computer skills and must be able to work without the need for direct supervision, being able to prioritise and allocate work to team members to meet weekly and monthly deadlines.

Main duties of the job

This role requires a knowledgeable Accounts Payable professional with experience of accounting procedures, including reconciliations, balances, VAT payments and deductions, and accounts payable systems/ledgers. The successful candidate will possess AAT Technician Level/NVQ Level 4 qualifications or equivalent experience, together with a strong understanding of financial legislation relevant to the role.

Key duties include matching invoices to purchase orders where automatic matching has failed, scanning and registering invoices, and processing invoices, credit notes and payment requests in line with approved policies and procedures. You will review invoices to ensure accurate coding, authorisation, VAT treatment and arithmetic accuracy prior to payment.

The post holder will investigate supplier statements, credit notes, discounts and payment discrepancies, taking appropriate action to resolve issues. Responsibilities also include responding to queries from managers, budget holders and suppliers, ensuring timely invoice approvals and payments, and handling sensitive matters relating to non-payment, incorrect payments and overdue invoices.

The role involves regular liaison with managers and budget holders to ensure correct authorisation and coding of both purchase order and non-purchase order invoices. In addition, the successful candidate will provide day-to-day supervision and support to Accounts Payable Clerks, maintain high standards of accuracy and efficiency, and undertake additional duties as required by the Financial Services Manager to support the effective operation of the team.

Detailed job description and main responsibilities

For more details on this varied and rewarding role, please see the attached job description and person specification.

We look forward to your application!

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.