Screening Training Administrator

Job overview

THIS POST IS FIXED TERM UNTIL 31 MARCH 2027 DUE TO FUNDING

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

Public Health Wales is the national public health agency in Wales employing approximately 2300 people. Please take a moment to read our additional documents to find out more about what we do and how we are working to achieve a healthier future for Wales.

Each part of our organisation plays a huge part in contributing to the seven priorities of our Strategic Plan, and as part of our contribution, Screening Division is looking for an individual with drive and ambition to join its Training team.

If successful you will be providing administration support to the Training team that deliver a wide range of accredited and non-accredited learning and development to our Screening staff. The post holder will ensure that all administration duties are carried out in line with the awarding bodies’ requirements and as part of the Healthcare Support Workers Framework.

If successful you will be responsible for:

Main duties of the job

• Working as part of the Screening Division Central Training Team to provide administrative support to Assessors, Internal Quality Assurers and Workforce Development Managers. Provide administrative support for the delivery of the Level 3 Fundamentals of Health Screening qualification and its associated pathways to the Screening Workforce Development Team.
• Provide administrative support for the delivery of the Level 3 Fundamentals of Health Screening qualification and its associated pathways to the Screening Workforce Development Team.
• This role supports the Screening Workforce Development Team with learning and development activities. This includes administration tasks related to assessment, quality assurance, and learner support.
• You’ll work with colleagues across Public Health Wales and partner organisations, meet deadlines, and maintain professional standards. The duties listed are a guide and may change, so flexibility is important.
• Our organisational values of Working Together, with Trust and Respect, to Make a Difference, underpinned by our Being Our Best Framework set out how we are expected to undertake our roles. The Being Our Best colleague group which applies to this role is Colleague.
• As part of the role the postholder may be asked to work across screening division as required.

Detailed job description and main responsibilities

• Act as the first point of contact for internal and external queries related to learning and development activities.
• Communicate professionally and respectfully with all stakeholders, including learners, ensuring confidentiality and following agreed processes.
• Monitor and respond to emails and other team communications, including managing the shared SWDT and ESR learning compliance mailboxes.
• Support assessors and Internal Quality Assurers by providing guidance documents and links to relevant training materials or signposting as needed.
• Support procurement and budget processes.
• Provide admin support to SWDT managers on projects.
• Provide planning and organisational support to SWDT staff and stakeholders across the Screening Division.
• Manage own workload, including emails and diary tasks.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Applicant requirements

Welsh language skills are desirable