Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
1 listedRequirements the employer expects applicants to meet.
- Skills/Experience
Ability to work to deadlines and prioritise workload
Desirable
3 listedAdditional qualities the employer would prefer.
- Knowledge
IT Skills and Knowledge of Scanning
- Knowledge
Knowledge of Data Protection Act
- Skills/Experience
Experience of working within a healthcare environment
Job overview
Scanning & Quality Assurance Administrator
Band 3 - £25,760 - £27,476 per annum pro rata
22.5 hours per week
Monday 9am - 5.30pm (with 1 hour lunch) Basildon Mental Health Unit
Wednesday 9am - 5.30pm (with 1 hour lunch) Rochford Hospital
Friday 9am - 5.30pm (with 1 hour lunch) Basildon Mental Health Unit
Fixed Term Contract until 31 March 2027
We are looking for a reliable and detail-focused Scanning and Quality Assurance Clerk to join our team based at Basildon Mental Health Unit and Rochford Hospital, part of Essex Partnership University NHS Foundation Trust (EPUT).
This role plays a vital part in supporting the Trust’s digital transformation by ensuring patient records are accurately scanned, quality checked, and properly indexed. By maintaining high standards in document handling and electronic recordkeeping, you will help clinicians and healthcare professionals access timely and accurate patient information, ultimately contributing to improved patient care.
Main duties of the job
Key Responsibilities
Collect, prepare, scan, and upload patient documents in line with Trust procedures
Carry out quality assurance checks on scanned and indexed documents
Monitor and process documents through Mobius, Paris, Laserfiche and Quickfields workflows
Ensure accurate indexing, metadata assignment, and document classification
Respond to user queries and escalate technical issues where needed
Provide occasional cross-site support to cover leave or sickness
Support the training of new staff in scanning and QA procedures
What We’re Looking For
Excellent attention to detail and accuracy
Confident IT user with the ability to follow structured processes
Flexible and proactive, with a willingness to travel between sites when needed
Previous experience in scanning, records management, or a similar admin role is desirable
This is a great opportunity to join a supportive team and contribute to the Trust’s digital transformation, helping improve patient care through high-quality electronic recordkeeping.
Detailed job description and main responsibilities
Please check the Job Description and personal Specification
If you would like to discuss the post in more detail, please contact: Keeley Mayes: 07580 424142
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Applying for this NHS job
This advert is for Scanning & Quality Assurance Administrator with Essex Partnership University NHS Foundation Trust in Basildon, England. It is listed as a Band 3 Administrator role. The advertised salary is £25,760 - £27,476 per annum pro rata. The contract type is Fixed term: 6 months (until 31 March 2027). The application deadline is 17 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (03 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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