Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
12 listedRequirements the employer expects applicants to meet.
- Skills
Ability to deal with confidential/sensitive information.
- Skills
Ability to work autonomously and proactively
- Skills
Highly developed interpersonal and communication skills
- Skills
Highly developed organisational skills
- Skills
Able to prioritise work effectively and deal with non- routine tasks under pressure.
- Skills
Attention to detail and quality of work for self and team.
- Knowledge
Competent in Microsoft Office Software or equivalent administrative programs
- Knowledge
Working knowledge of Microsoft Outlook
- Knowledge
Knowledge of Information Governance
- Experience
PA/Secretarial experience supporting Directors and/or committees/groups i.e. diary management, bring forward systems, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.
- Qualifications
RSA III / NVQ 3 in Business Administration or equivalent.
- Qualifications
GCSE English and Maths or equivalent.
Desirable
6 listedAdditional qualities the employer would prefer.
- Skills
Audio typing.
- Skills
Transcription from recorded Teams meetings.
- Knowledge
Full working knowledge of the following RDaSH systems – ESR, Integra, Easy, TRAC (and others required by role)
- Knowledge
Awareness of Foundation Trust
- Experience
PA experience supporting senior management functions within the public sector.
- Experience
Administrational experience within the NHS
Job overview
A Personal Assistant is required to provide a comprehensive secretarial service to the Care Group Senior Management Team within the Rotherham Care Group. This will be an exciting opportunity time to work alongside the current Personal Assistants, providing additional support to the Team.
Previous experience in a secretarial role supporting a senior manager is essential. Candidates will need to be flexible, be able to work independently and be proactive. Duties will include the production of confidential correspondence and reports; attending formal meetings to produce the minutes; maintenance and development of office systems and administrative processes involving IT systems.
In addition to formal secretarial qualifications, the post requires experience of Microsoft Office packages – Word, Excel and Power Point. Experience of audio typing may be useful. Excellent word processing/typing skills, exceptional organisational abilities and the capability to work in a confidential manner are of paramount importance in this role. The ability to communicate effectively; to work well under pressure and to prioritise the demands in a busy environment, are also essential. Managing competing priorities and identifying quickly emerging pinch points that may impact on the performance or productivity of the Senior Management Team is also necessary.
Main duties of the job
The post holder will be proactive in organising the full range of administrative/secretarial support to the Care Group Senior Management Team.
They will work alongside the Care Group Team Personal Assistants in relation to their corporate activities within the Care Group maintaining the highest degree of confidentially at all times.
Core Activities:
- PA activities may vary according to senior management team requirements, but are likely to include the following:
- Pro-active, efficient and effective diary management for appointments and meetings (face to face or on via Microsoft Teams, allowing sufficient ‘free’ time for Director[s] to fulfil their responsibilities. Where appropriate to delegate non-essential meetings to relevant members of the management team/direct reports.
- Review, sort, prioritise and respond to email correspondence, providing draft responses (where possible) and in collaboration/agreement with allocated Directors, managing their email inbox to work more effectively and efficiently with the Directors working pattern.
- Undertake a proactive approach to planning/rescheduling meetings, and responsibility for organising multidisciplinary meetings, conferences and events as required.
Detailed job description and main responsibilities
Please view the attached job description and person specification to view the full details about the role.
We reserve the right to close the vacancy early if there are a high amount of applications.
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Applying for this NHS job
This advert is for Rotherham Care Group Personal Assistant to Senior Leadership Team with Rotherham Doncaster and South Humber NHS Foundation Trust in Doncaster, England. It is listed as a Band 4 Personal assistant role. The advertised salary is £28,392 - £31,157 per annum, pro rata. The contract type is Permanent. The application deadline is 20 Sep 2026.
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