Job overview
We have an exciting opportunity for you to join our Womens and children's Rota coordinator team. Closely working with medical rostering team, HR workforce, payroll and medical staffing teams. The successful candidate will have excellent organisation and communication skills . They will assist the team in the coordination and administration of rotas .
If you are looking for a varied administration role that enables you to use your excellent customer service and organisation skills please apply.
Job share with one working Monday - Wednesday and one working Wednesday - Friday
Main duties of the job
Liaising with senior medical staff within the Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots.
Ensuring rotas are maintained accurately and are consistently up to date.
Liaising with nominated junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.
Liaising with Medical HR to be aware of the incoming junior medical staff and collecting leave requests to enable rotas to be developed in a timely way.
Ensuring that contact details for each doctor taking part in the rotas are up to date and accurate. • Keeping an overall record of all Junior Doctors and their work schedules
Detailed job description and main responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Aptitudes
Essential
- Attention to detail
- Self-starter with proactive and flexible approach
Skills and Abilities
Essential
- Excellent written/verbal communication and numeracy skills
- Ability to communicate and develop productive working relationships
- Strong negotiation and influencing skills
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Flexible approach and responsive to change
- Strong organisational skills
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
Knowledge and Experience
Essential
- Knowledge of dealing with staff of all levels within a large organisation
- Experience of working in a complex environment with competing service demands
Desirable
- Experience of working within Human Resources/Medical HR in the NHS
- Knowledge of New Deal and European Working Time Directive working time regulations
Qualifications and Training
Essential
- GCSE C or above in Maths
Desirable
- Degree-level qualification or relevant experience
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Applying for this NHS job
This advert is for Rota Co-ordinator with University Hospitals Bristol and Weston NHS Foundation Trust in Bristol, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £27,485 - £30,162 pa (pro rata). The contract type is Permanent: 2 x Posts Available - Job share with one working Monday - Wednesday and one working Wednesday - Friday.. The application deadline is 18 Aug 2026.
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