Rostering Team Leader

Job details

• Job reference: 249484
• Salary: Band 6 (£43,231 - £52,679)
• Job closing date: 28/06/2026
• Job Type: Administrative Services
• Location: Summerfield House
• Employment type: Permanent
• Hours Per Week: 36
• Job posted date: 12/06/2026
• Employer (NHS Board): NHS Grampian
• Department: HR Service Centre

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Rostering Team Leader

We are seeking a motivated and experienced Rostering Team Leader to join our Central Rostering Team within the HR Service Centre, based at Summerfield House, Aberdeen. Reporting to the Rostering Systems Manager, you will play a key role in leading the delivery of a high-quality, responsive rostering service across NHS Grampian.

The successful candidate will be responsible for leading, managing and supporting the Central Rostering Team in the effective administration of the Scottish Standard Time System (SSTS) and the Allocate eRostering system. This includes ensuring the accurate and timely maintenance of workforce data, supporting service areas with roster creation and optimisation, and ensuring that payroll-related data is processed correctly and within strict deadlines.

You will line manage a team of Data Assistants and Rostering Officers, overseeing team performance, setting priorities and allocating resources to ensure service delivery targets are consistently met, particularly in a fast-paced, deadline-driven environment. You will also provide expert advice and guidance to system users, contribute to the rollout and ongoing development of eRostering, and support continuous improvement of processes, systems and reporting.

A key aspect of the role is building strong working relationships with stakeholders across clinical services, Workforce, HR, Finance and Payroll teams, as well as engaging with national groups to support system development and best practice.

Candidates should have experience of working with complex workforce, rostering or payroll systems, along with strong analytical and problem-solving skills. Previous experience in a supervisory or team leadership role - or clear evidence of leadership capability - is essential. You should be confident in managing competing priorities, leading and motivating a team, and communicating complex information clearly to a wide range of stakeholders.

You will be highly organised, adaptable and able to operate effectively under pressure, with a focus on delivering accurate, high-quality outcomes. The ability to identify issues, implement practical improvements, and support system or service change is essential.

Experience of NHS rostering systems such as SSTS or Allocate eRostering, along with knowledge of NHS terms and conditions, would be highly advantageous.

This is an excellent opportunity for a confident and forward-thinking individual who can lead people effectively, provide technical expertise, and contribute to the continued development of workforce systems that support safe and effective patient care.

Applications are invited for this post on a full-time basis (36 hours per week).

The role is hybrid, with regular attendance in the office required.

For an informal discussion about the post please contact Ian Ross, Rostering Systems Manager, by emailing ian.ross4@nhs.scot

Interviews will be held in week commencing 6th July.

ADDITIONAL INFORMATION FOR CANDIDATES

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

You should apply for this post by completing the application process on Jobtrain.DO NOT upload a CV as this will not be used for short listing purposes.Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.Once you have submitted your application form you will be unable to make any amendments.Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

**Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.