Research Portfolio Manager

Job overview

This post presents an excellent opportunity to join the establishing and expanding Gynaecology Research team with a varied portfolio of studies as a Research Portfolio Manager. (RPM). Research nursing is an exciting and developing role, supported through the R&I division with a good education and development package in place to ensure that staff reach their potential.  We are seeking an enthusiastic and highly motivated individual to join the gynaecology research team. The post holder will play a key role in the running and development of the team. Responsibilities include the direct line management of the clinical trials coordinators, data management, administrative functions and delivering information, tools and processes that support the effective management of the research portfolio.  An informal discussion about the post is strongly recommended with the possibility to spend some time with the team to understand better the requirement of the role.

Main duties of the job

The post holder will play a key role in the entire clinical trial pathway with the team, including facilitating research feasibility assessments, ensuring efficient & timely set up, initiation and team delivery of gynaecology research studies.  Implementation, standardisation & optimisation of quality, financial & data systems are also considered a key aspect of this role.  Applicants should be able to demonstrate awareness and contribution to divisional, Trust & national objectives and strategies. Applicants should hold a scientific or business-based degree or have relevant experience in scientific and medical research. Previous management and leadership experience within clinical research is essential. The successful candidate will need to demonstrate significant work experience in clinical trials administration and coordination, data management involving clinical trials or project co-ordination, as well as a good understanding of clinical research, GCP and clinical governance.  In-depth understanding of clinical research process, patient information systems and relevant clinical research, standards and legislation are essential. We are looking for an individual with excellent leadership, organisational and communication skills; who can work well both in a team & using their own initiative. The role is ideal for motivated individuals who are keen to pursue a managerial career in clinical trials administration & coordination. We would also like some project management knowledge.

Detailed job description and main responsibilities

LEADERSHIP AND MANAGEMENT

• To provide direct line management for research coordination and administrative staff  within a designated team.  • Overall managerial responsibility for recruitment, retention, disciplinary and  grievance, and all human resource related staffing issues for the assigned team  • Ensure the annual performance review and identification of development needs are  conducted in accordance with Trust policy.   • Support and contribute to the education and training needs of the research teams,  ensuring the objectives of the organisation are reflected.  • Contribute to the assessment and allocation of the workforce requirements to  support the effective maintenance and management of the portfolio of research  within the designated team.   • Provide leadership within the team and act as a role model and resource for all team  members.  • Maintain own professional development and identify learning needs and  opportunities.  • Participate in Trust-wide education programmes and study days, regional and  national meetings and research seminars as appropriate.  • Oversee induction training, support and mentoring for new non-clinical post holders  within the team  • Participate and lead on continued training and development of non-clinical staff  across the Research Division.

FINANCIAL MANAGEMENT

• Support contract negotiation processes with trial sponsors under direction from the  Clinical Research Nurse Team Leader/ Research Manager, ensuring appropriate  financial agreements are in place for each project for both commercial and Trust  sponsored (i.e. investigator-led) research.  • Ensure the business processes and systems for financial management are  implemented, such as, service line reporting, invoicing, procurement, activity logs etc.  Research Portfolio Manager- Band 6 – June 2025  • Adopt responsive working practices in relation to any new financial  processes/systems that require implementation.  • Produce written activity and annual reports under the direction of the Clinical  Research Nurse Team Leaders  CLINICAL TRIALS MANAGEMENT  • Act as a pivotal point of contact with the pharmaceutical companies, study sponsor,  MAHSC-Clinical Trials Coordination Unit and clinical research associates.  • Under the direction of the Clinical Research Nurse Team Leaders/ Research  Manager, be responsible for and may participate in the administrative set-up and on going administrative management of all clinical trials within the team.  • Implement and ensure maintenance of systems to track the status of the research  portfolio to support monitoring of the delivery of projects and supporting any key  business related decisions within a designated team.  • Responsible for ensuring clinical report forms and other data capture mechanisms  are completed efficiently and effectively within agreed timeframes.  • Development of team reporting mechanisms to measure data capture/ entry against  agreed performance metrics.  • Development of action plans to address any actual or potential deviations from  agreed data capture metrics.  • Ensure team, divisional and national study targets are achieved within agreed  timeframes.  • Liaison with Trust departments regarding trial feasibility and resource requirements  • In collaboration with the Clinical Research Nurse Team Leader/ Research Manager  work in liaison with internal and external sponsors and their representatives to ensure  timely collection and management of trial related data   • In conjunction with the Clinical Research Nurse Team Leader/ Research Manager  collate and provide relevant information relating to the capabilities of the assigned  team in preparation for strategic partnership meetings. Oversee the archiving  process for all clinical trials, ensuring adherence to the current Trust archiving  guidelines

QUALITY AND SERVICE DEVELOPMENT

• Working in collaboration with the Clinical Research Nurse Team Leaders and the  divisional quality and improvement teams to ensure that quality systems and new  ways of working are implemented and embedded within team practices.  Research Portfolio Manager- Band 6 – June 2025  • Be pro-active in monitoring the quality and effectiveness of working practices within  research team.  • The post holder is expected to use initiative and be able to work independently  without close supervision. They are also expected to plan and organise their own  time and workload activity with prioritisation, referring to the Clinical Research Nurse  Team Leader/ Research Manager as required. The post holder is guided by relevant  protocols, SOPs and expected to exercise judgement outside these areas. However,  the Research Division’s managerial team members are available as point of  reference for any queries and will meet regularly with staff.  • The post holder is expected to lead on specific projects as designated by the Clinical  Research Nurse Team Leader/ Research Manager