Research & Development Administrator

Job overview

The post holder will play a key role in the administration support of research and development activities and be involved in study set-up activities including the review of costings and contracts, accurate data recording, reporting, review of activity and supporting LHCH site Team Leaders & Delivery Team in managing the research portfolio.

The post holder must possess excellent communication skills, ability to work on their own initiative as well as working in a team environment. They must have a flexible approach to work and good organisational skills.

Main duties of the job

• Responsible for collating regulatory approval and essential documentation ensuring Research Governance Framework standards.
• Generate and finalise appropriate documents required for study set up.
• Maintain and assist with validation and searches of databases.
• To ensure accurate data is uploaded to Edge database and be a first point of contact for administrators with the Trust.
• Provide admin support to other research set up team members to ensure all research set up activities are preformed effectively and efficiently within RD&I.
• Be a first point of contact for internal and external researchers and sponsors.  Liaising effectively with all members of the multi-disciplinary team regarding complex information relating to research studies, reporting, databases or validation.
• Maintaining close links with staff and responding promptly to requests for missing and outstanding data.
• Using multiple methods of communication whilst ensuring audit trails for future inspection.
• Assist all RD&I managers with the administration of the directorate.
• Having a flexible approach to work timings in order to attend essential meetings.
• Resolving most queries independently and referring to the most appropriate member of staff.
• Resolve any missing, incomplete or contradictory data to ensure a clean, accurate and complete data set is held in paper and electronic format.
• Creation and maintenance of electronic study files to include analysis of criteria, outcomes and feedback.

Detailed job description and main responsibilities

Main Responsibilities

• Be responsible for administration of study amendments, excluding contract negotiation.
• Be responsible for study registration in line with study set up SOP’s.
• Check end of study details have been updated when in receipt of information.
• When nurses leave, ensure they are removed from all studies.
• Collect and record on the edge database information in respect of research projects being undertaken within the Trust.
• Ensure JRO template is used on Edge and documents are in the correct folders.
• Provide administrative support to research set up team members to ensure all activities are performed effectively and efficiently within the RD&I. This will include dealing with correspondence, filing and distribution of documents.
• General office duties including, but not limited to dealing with general enquiries and acting as first point of contact for the department.
• Any other duties as prescribed by the RD&I Deputy Director.

Co-ordination and communication

The post holder will work as part of the RD&I team under the supervision of senior managers.

They will liaise closely with other members of the team and will be expected to display initiative in supporting the team and assisting in the work of the department.

The post holder is expected to maintain good communications and working relationships with a range of individuals, groups and organisations, both internally and external to the Trust.