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Job summary
We are looking for a motivated individual to join our Smartcard team. The post holder will be responsible for delivering the duties associated with the issuing and processing of ID badges and Smartcards as a business as usual function by providing an efficient, helpful and supportive services to all managers, staff and where applicable external organisations.
This includes the registering of staff for Smartcards ensuring that they are compliant with GDPR requirements and standards outlined by Connecting for Health, and that cards are processed in a timely manner. They will be expected to support RA Agents in Trust with Smartcard issues and to be an additional point of contact to the Trust's central RA function. The post holder will be expected to manage their own workload on a day to day basis; training and supervision will be provided by the RA Coordinator.
At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.
Main duties of the job
The post holder will be required to assist the Registration Authority (RA) Coordinator with the following duties. These will be performed under supervision and thorough training will be provided.
*Register staff for Smartcards and take photographs where necessary
*Process RA requests in User Identity Manager (UIM)
*Print Smartcards and post Smartcards
*Maintain a log of issued Smartcards and ensure Smartcards are received on time
*Attend to RA queries via phone or email
*Liaise with other departments to follow up on urgent access queries
*Regularly update the Trust's list of RA Agents and Smartcard Unlockers
*Receive leavers' Smartcards for cancelling
*Follow up leavers and deactivate access
*Follow up with users to ensure that each user only has 1 Smartcard
*Follow up expired Smartcards and ensure cards are renewed or cancelled accordingly
*Where necessary Synchronise users in both Mental Health and Community RiO Systems
*Liaise with other departments to arrange Smartcard registration of groups of students and junior doctors
*Schedule RA Agent training on behalf of the RA Coordinator
*Ensure user details in CIM and the Electronic Staff Record (ESR) are consistent.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
Details
- Date posted: 11 August 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year Please note for part time hours the salary will be pro rata
- Contract: Fixed term
- Duration: 1 years
- Working pattern: Part-time, Flexible working
- Reference number: 348-COR-12094
- Job locations: Moorgreen Hospital, Botley Road, West End, Southampton, Hampshire, SO30 3JB, United Kingdom
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person specification
Experience
Essential
- Knowledge of Microsoft Office and working with Word Excel and Outlook
- Good IT skills
- Accurate data entry skills
- Good administrative and organisational skills
- Excellent verbal and written communication skills
- Good interpersonal skills
- Numerate
- Able to deal confidently and tactfully with people at all levels
- Good telephone manner
- Attention to detail
- Knowledge and experience of using Microsoft at an intermediate level
- Experience of working in a busy administrative environment
- Experience in using databases to input maintain and report on personal information
- Experience in delivering high standards of customer service
Qualifications
Essential
- 5 GCSE (grades A-C) or equivalent including English and Mathematics or relevant subjects, or proven experience through practice
- NVQ III in administration
Desirable
- ECDL
Additional Criteria
Essential
- This role requires multi tasking on a regular basis and so experience in this type of environment would be advantageous
- Good team player
- Deliver high customer service when answering the phone, emails and face to face
- Responsive and flexible
- Adhered to deadlines
- Solutions focussed
- Works together as a team
- Honest and open
- Identifies and reports inefficiencies quickly
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Applying for this NHS job
This advert is for Registration Authority Administrator with Hampshire and Isle of Wight Healthcare NHS Foundation Trust in Moorgreen Hospital, Botley Road, West End, Southampton, Hampshire, SO30 3JB, United Kingdom, United Kingdom. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25760.00 to £27476.00. The contract type is Fixed-Term. The application deadline is 23 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (11 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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