Receptionist - Access

Job overview

Positions Available - 1 x Full Time Permanent

We are looking to recruit a Receptionist within the Access team at Ormskirk District General Hospital

Previous applicants need not apply.

The post holder will be responsible for the registration of patients, booking patient appointments, general reception duties, and any other administration duties. The learning and development opportunities are vast, we consider the department to be an innovative and creative environment.

Please be aware that we may close a vacancy earlier than stated should a sufficient number of applications be received, you are therefore advised to apply at your earliest convenience.

The JD & PS are currently under AfC review and are subject to change.

Main duties of the job

• The post holder will provide reception duties across the organisation rotating across various outpatient departments. The post holder will be responsible for the day to day running of reception desks across the Trust ensuring patients are booked into clinics, outcome forms reconciled and provide patients with follow-up appointments as necessary.
• The role requires excellent communication and interpersonal skills together with a professional manner using tact and diplomacy, adjusting style to meet barriers to communication.

We can offer you:

Excellent opportunities for professional development supported by our own programmers tailored to meet your needs.

Detailed job description and main responsibilities

KEY DUTIES

The post holder will be responsible for:

• Ensuring that all patients attending for an out-patient clinic will be managed effectively and accurately at all times and all outcomes are completed daily following the appropriate work instructions.
• Reconcile clinics within 24 hours ensuring all outstanding actions are completed.
• Managing permanent and paper light health records. as well as scanning where necessary into the EDMS system following the appropriate work instructions
• Preparing patient records for clinic following the appropriate work instructions.
• Collecting patient records at the end of clinic and communicate with the scanning team following the appropriate work instructions.
• Checking all new patients’ overseas status on arrival at clinic.
• Booking patients into Medway System on arrival at clinic and ensuring all demographic data is checked and updated in notes and on Medway.
• If patients information changes print new ID labels and ensure any old labels are destroyed confidentially.
• Rebooking patients into further appointments or onto the relevant review lists.
• Assist with general administrative tasks including filing, photocopying, opening and sorting of incoming mail and processing in accordance with departmental procedures.
• Provide a courteous and efficient telephone service to patients ensuring a timely response to telephone enquiries, escalating when necessary.
• Resolve issues with patient appointments and escalate as necessary.
• Accurate recording of information.
• Training of staff within the boundaries of own skills and knowledge
• Take personal responsibility for the quality of work undertaken and to contribute towards service improvements.
• Follow the approved Standard Operating Procedures used in the Department (work instructions).
• Use and maintain resources efficiently and effectively

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.