Project Administrator, KMCR

Job overview

Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts, the Kent and Medway Integrated Care Board (ICB) and Medway Community Healthcare or working on the Staff Bank within these organisations. Nursing and AHP vacancies are also open to Student Nurses and Newly Qualified Nurses/AHPs.

This role will support the Kent and Medway Care Record (KMCR) team on the delivery of programme, project, and operational services to KMCR partner organisations. The post-holder will support the implementation of the KMCR programme, working as a member of the wider programme team and will engage with KMCR partner organisations and stakeholders to deliver the requirements of the programme plan, actively supporting the deployment of this plan from both a technical and stakeholder facing perspective.

Main duties of the job

• Facilitating the delivery of project outcomes by communicating in a professional and compassionate manner, maintaining relationships and gaining the cooperation of others through providing routine and complex information which may require tact, negotiation or persuasive skills, both verbally and in writing.
• Ensuring the project operates effectively by undertaking comprehensive administrative tasks, such as project management through updating project databases and organising project programmes, preparing documentation and presentations for project team, handling team correspondence, scheduling meetings, diary management for the project team, task related problem solving, maintaining stock of equipment and supplies and completion of standard forms, surveys and audits.
• Providing assurance of compliance with Information Governance policy and Standard Operating Procedures through compiling organisational and project reports in an accurate and efficient manner. Responsibilities will include taking formal minutes, managing agendas, recording clear actions and following these up to check completion, entering project data, retrieving necessary information .

Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.

Detailed job description and main responsibilities

As a community Trust, many of our roles require individuals to be able to drive to perform their duties. Where driving is a requirement of the role, you will be asked to confirm that you hold a full UK driving licence or a full driving licence issued by an EU country (not exchanged from a non-EU country) to proceed with your application. We are committed to supporting candidates with disabilities into employment. If you are unable to drive due to a disability, please contact the Recruitment Team via kentchft.recruitment@nhs.net, quoting the vacancy reference number, so we can support you further.

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.

At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.

Find out more about the community difference here.

Good luck! We can’t wait to meet you and welcome you to #teamKCHFT, #cometocommunity.