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Job overview
Estates and Facilities provide a high-quality service to the Trusts’ portfolio of properties and equipment to ensure a safe and pleasant environment for staff and patient care.
The newly created role of PPM and Data Analyst will support the Estates & Facilities team in maintaining accurate and timely data within the Trust’s CAFM system and other relevant platforms. The role ensures that planned preventative maintenance schedules are correctly recorded, monitored, and reported, contributing to compliance, safety, and operational efficiency across the Trust’s estate.
The post holder will work closely with Hard FM teams, contractors, and service managers to ensure data integrity, support reporting requirements, and assist in the continuous improvement of system processes.
Main duties of the job
We are seeking an organised and proactive individual to support the effective management of our CAFM system and facilities operations. This role requires excellent time management and the ability to balance a varied workload in a fast‑paced environment.
You will be responsible for maintaining accurate CAFM records, including asset data, PPM schedules and reactive maintenance logs, and supporting reporting for compliance, performance and audit purposes. Working closely with internal teams and external contractors, you will help ensure PPM tasks are completed on time, data is validated and system accuracy is maintained.
The role also involves monitoring and escalating overdue tasks, onboarding new assets and services, providing first‑line system support, and contributing to service improvements and system upgrades. In addition, you will assist with ordering and managing stock, tools and equipment, raising orders in line with Trust SFIs, and maintaining records for the centrally held tool bank.
A strong attention to detail, good communication skills and a commitment to compliance with Health & Safety, Information Governance and Infection Prevention policies are essential.
Detailed job description and main responsibilities
Please read the job description / person specification carefully and ensure your application reflects the knowledge, skills and experience needed
Person specification
Skills
Essential
- Must demonstrate evidence of: Strong Excel and data handling skills; attention to detail; ability to work independently and as part of a team
Desirable
- Advanced skills in Microsoft Office (Word, Excel & Power Point)
- Experience with reporting tools (e.g., Power BI)
Knowledge
Essential
- Understanding of PPM principles and asset management
- An understanding of databases including SQL
Experience
Essential
- Experience in data entry, analysis, or facilities administration
- Worked with databases, preferably including SQL
Desirable
- NHS or healthcare estates experience
Qualifications
Essential
- Level 3 qualification in a relevant discipline or equivalent experience
- Valid full British driving licence, Category B for ability to drive manual Trust vehicles
Desirable
- CAFM system training or certification
- European Computer Driving Licence (EDCL)
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Applying for this NHS job
This advert is for PPM and Data Analyst with Norfolk and Suffolk NHS Foundation Trust in Europa Way. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 gross per annum (pro rata). The contract type is Permanent. The application deadline is 31 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (17 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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