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Job overview
Would you like the opportunity to work as a part of a progressive, patient focused pharmacy service?
If you are a self-motivated, positive individual and would like to play an integral part in growing the reputation of the pharmacy and contributing to service developments, we have the perfect opportunity for you.
We are looking for an enthusiastic and innovative individual to join our expanding pharmacy team. The team at Sheffield Teaching Hospital NHS Foundation Trust comprises of approximately 500 pharmacy staff working across five sites and is one of the biggest pharmacy departments in the country.
Our inclusive and diverse pharmacy department has a strong clinical presence in all areas. We are innovative and forward-thinking and have invested in a host of technical improvements, including robotics and a state of the art, multi-million-pound technical services unit. We offer a wide range of roles across different areas of the service including clinical ward services, aseptic services, homecare, medicines supply, medicines information, medicines governance, education & training, clinical trials, and research.
Main duties of the job
To provide a comprehensive, efficient and highly confidential secretarial service to the Senior Pharmacy Managers, Managers and staff within the Pharmacy department, alongside the day to day running of the Pharmacy Administration Offices.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Experience
Essential
- Experience of working in a busy office or administrative environment
- Experience of providing administrative support to managers or senior staff
- Experience of organising meetings, preparing documents and/or taking minutes
- Experience of handling confidential information appropriately
Desirable
- Experience of working within the NHS or healthcare environment
- Experience of using ESR or similar workforce systems
Skills & Knowledge
Essential
- Excellent communication skills, including clear and professional verbal and written communication
- Ability to produce accurate written documents such as minutes
- Ability to prioritise and manage a varied workload, meeting deadlines with minimal supervision
- Ability to work independently and take ownership of tasks and processes
- Working knowledge of Microsoft Office packages including Outlook, Word and Excel
- Knowledge of information governance, data protection and confidentiality
- Ability to communicate confidently by telephone and face to face with staff, patients and external organisations
Education and Qualifications
Essential
- GCSE at Grade 4/C in English and Maths (or equivalent qualifications) or equivalent experience
- NVQ 3/A-level in Business/Administration/relevant subject area or equivalent experience
- Evidence of ongoing learning and development
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Applying for this NHS job
This advert is for Pharmacy Administration Secretary with Sheffield Teaching Hospitals NHS Foundation Trust in Sheffield Teaching Hospitals (Cross Site). It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 pa/pro rata for part time staff. The contract type is Permanent. The application deadline is 24 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (10 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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