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Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
5 listedRequirements the employer expects applicants to meet.
- Skills
Experience of working with senior level staff and in managing confidential issues and matters.
- Skills
Excellent general office administration skills, including experience of reviewing and developing administrative processes and procedures.
- Skills
Able to act with minimal guidelines and set targets and standards for self within the parameters of the role.
- Knowledge
Knowledge of operational & business issues in the health and social care community
- Qualifications
Professional Secretarial / Administration qualification, such as BTEC or NVQ4 or extensive experience of Secretarial / Administration procedures working with senior manager level and delivering the key result areas described in the job description.
Desirable
2 listedAdditional qualities the employer would prefer.
- Skills
Effective negotiation and influencing skills.
- Knowledge
Knowledge of NHS and social care services and the roles of the psychological professions / social work
Job overview
We are recruiting for a fixed term role to cover maternity leave as a Personal Assistant at Oxford Health NHS supporting the Director of Psychological Professions and Associate Director of Social Work and Social Care. This is a part time role at 22.5 (0.6 wte) based at our Littlemore Mental Health Centre, with flexible hybrid working arrangements available.
This is an exciting and rewarding role where you will be working on a varied portfolio of administrative duties as well as overseeing projects and events across the Trust. You'll manage correspondence, organise meetings and communicate with a wide range of stakeholders including service users, corporate, clinical and executive staff, as well as external agencies.
You'll be proactive in improving the efficiency and performance of the team, offering ideas for process improvements. Strong IT skills are essential; you'll use various systems for managing data, preparing reports, and ensuring that communication flows smoothly within the team and across the wider Trust.
Diplomacy, discretion and confidentiality are paramount to this role where you will be integral to ensuring the smooth operation of portfolios for our senior management.
If you thrive in a fast-paced dynamic environment and have experience of working in administrative or personal assistant roles we would love to hear from you.
Main duties of the job
- Assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex and may involve matters relating to individual staff or patient matters or to matters of commercial confidence.
- Communicate with tact, understanding and discretion with members of the public/patients/carers when dealing with enquiries/complaints.
- Act as first point of contact for all communications to the Director/Associate Directors and deal with all such communications appropriately, including exchange of sensitive information.
- Receive and screen incoming mail as agreed, obtaining any relevant background information. On behalf of the Director / Associate Directors (and others as appropriate) prepare/commission draft responses as necessary, identifying appropriate action or referral. Initiates follow up action where necessary and ensure deadlines are met.
Please refer to the job description attached for a comprehensive list of duties
Detailed job description and main responsibilities
Please refer to the job description and guidance notes attached for further information on this role
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Applying for this NHS job
This advert is for Personal Assistant to Director & Associate Directors with Oxford Health NHS Foundation Trust in Oxford, England. It is listed as a Band 5 Assistant (discipline unspecified) role. The advertised salary is £32,073 - £39,043 per annum | pro rata. The contract type is Fixed term: 6 months (Maternity Cover). The application deadline is 20 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (04 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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