Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
6 listedRequirements the employer expects applicants to meet.
- Experience
Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary/inbox management (Outlook); Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, taking and transcribing dictation; producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet. Retrieving information from available sources; Managing/maintaining a file system both electronic and hard files; Managing and developing office systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information. Understanding of the NHS.
- Experience
Experience of working in a busy complex environment
- Experience
Experience of using Microsoft Office packages (including MS Teams)
- Qualifications & Knowledge
Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Qualifications & Knowledge
Evidenced experience of a full range of duties working in an administrative / office environment
- Qualifications & Knowledge
Knowledge of specialist NHS/ Organisational terminology
Desirable
4 listedAdditional qualities the employer would prefer.
- Experience
Experience of working in a large complex organisation
- Language Skills
Welsh Speaker (Level 1)
- Qualifications & Knowledge
Secretarial training
- Qualifications & Knowledge
Educated to diploma level
Job overview
We are seeking an experienced Personal Assistant to work with a small team of PAs to support the Mental Health and Learning Disabilities Clinical Care Group, Adult Inpatient and Older Adult Senior Management Team.
The role requires the successful candidate to provide support to the Senior Management team across a full range of their responsibilities, acting as the main channel of communication.
The post holder will work in partnership as required with other Personal Assistants to provide a comprehensive range of secretarial and administrative services, and a consistently high standard ensuring professionalism, quality and integrity.
Main duties of the job
The successful candidate will require a high level of adaptability and have a flexible approach to work. The base location will be at St David's Park, Carmarthen.
Complex diary management is a part of the role which will include being able to analyse requirements and prioritise at very short notice.
We require someone who is enthusiastic and motivated and able to work to a very high standard of accuracy. An exceptional eye for detail and excellent organisational skills are essential for this role and the successful candidate will be expected to demonstrate initiative in planning their own workload in a way that supports the work of the Senior Management team.
Excellent communication skills are also essential to enable you to respond professionally; you will be required to develop effective relationships with a wide range of staff.
An essential element of the role is comprehensive minute taking, as is the preparation of draft agendas and action plans. We are therefore looking for candidates who have experience in these areas.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 16/09/2026
Applicant requirements
Welsh language skills are desirable
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Applying for this NHS job
This advert is for Personal Assistant - MH&LD with Hywel Dda University Health Board in Carmarthen, Wales. It is listed as a Band 4 Personal assistant role. The advertised salary is £28,819 - £31,626 per annum pro rata. The contract type is Permanent. The application deadline is 09 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (26 Aug 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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