Payroll Officer

Job overview

This is a key role that will work with and support payroll and pension colleagues in providing an accurate and quality payroll service to the Trust and clients. The role will assist the Payroll Team Leaders in the end-to-end monthly processes and procedures in accordance with policies and best practice. Assist in supporting managers to manage; ensuring they have access to the data required to successfully manage their team/s and provide support and guidance, when required.

Please note: Applicants who have previously been advised that they do not meet the requirements for this position should not reapply unless they have since taken clear steps to strengthen their application. Reapplications must include evidence demonstrating how the essential criteria are now met.

This vacancy may close early if enough suitable applications are received. We encourage interested candidates to apply promptly to avoid disappointment.

Main duties of the job

• Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail.
• Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachment Orders and other statutory/non statutory deductions and allowances.
• Work to strict deadlines and re-priorities workstreams when the need arises and in accordance with payroll procedures and Trust Standing Financial Instructions (SFI’s).
• Support the development of service delivery throughout the organisation.
• Ensure that all adjustments to salaries are correctly approved prior to processing, in line with current policies and procedures.
• Deal sensitively, often in emotional circumstances regarding any queries relating to salary.
• Maintain knowledge and understanding of National and local terms and conditions i.e., Agenda for Change, Medical and Dental, Consultants, etc., escalating any areas requiring clarification as required, to support the accurate and timely payment of monthly salaries.
• Act in accordance with Trust policies and procedures, suggesting any improvements, as and when appropriate.

Detailed job description and main responsibilities

• Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail.
• Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachment Orders and other statutory/non statutory deductions and allowances.
• Work to strict deadlines and re-priorities workstreams when the need arises and in accordance with payroll procedures and Trust Standing Financial Instructions (SFI’s).
• Support the development of service delivery throughout the organisation.
• Ensure that all adjustments to salaries are correctly approved prior to processing, in line with current policies and procedures.
• Deal sensitively, often in emotional circumstances regarding any queries relating to salary.
• Maintain knowledge and understanding of National and local terms and conditions i.e., Agenda for Change, Medical and Dental, Consultants, etc., escalating any areas requiring clarification as required, to support the accurate and timely payment of monthly salaries.
• Act in accordance with Trust policies and procedures, suggesting any improvements, as and when appropriate.
• Maintain confidential records, both paper and electronic, for all employees, including National Insurance, Income Tax, Pension, Attachment Orders, and other relevant data in accordance with both Trust and Statutory regulations.
• Resolve queries on all matters relating to pay and pensions, by telephone, in writing, by email and/or in person.
• Ensure information held in the payroll system is current, enabling other departments to provide statistical data.
• Maintain an effective working relationship within the team, across the organisation, and with internal and external stakeholders.