Medical Staffing Administrator

Job overview

Part Time Band 4 AFC – Medical Staffing Administrator based at Prospect Park Hospital – Reading.

The Medical Staffing Administrator plays a central role in ensuring the smooth and effective operation of the Medical Staffing service. The postholder provides high‑quality organisational, administrative, and secretarial support to the Medical Staffing Team, acting with initiative and professionalism in a fast‑paced environment.

This role requires excellent communication skills, the ability to prioritise a varied workload, and confidence in handling sensitive and confidential information. The postholder will liaise with staff at all levels, external organisations, and members of the public, contributing to efficient service delivery and a positive experience for medical staff across the Trust.

The postholder will support key workforce processes including medical recruitment, junior doctor rotations, and compliance with the New Junior Doctor Contract. They will maintain high‑quality administrative systems, coordinate meetings, analyse workforce data, and provide dedicated support to the Medical Workforce Manager.

This is a role for someone who is organised, proactive, and committed to delivering a reliable, efficient service that underpins safe staffing and effective workforce management across the Trust.

You will report to the Medical Staffing Manager

Main duties of the job

• Central coordination — Act as the main point of contact, supporting smooth and efficient Medical Staffing operations.
• Meeting organisation — Arrange meetings and events, manage logistics, and take accurate minutes.
• Administrative systems — Maintain high‑quality electronic and paper records to support service efficiency.
• Data management — Record, analyse, and report workforce data within required timescales.
• Recruitment and rotations — Support medical recruitment and junior doctor rotation processes.
• Confidential documentation — Produce accurate correspondence, reports, and documentation.
• Managerial support — Provide administrative and diary support to the Medical Staffing Manager.
• Service improvement — Contribute to policy development, problem‑solving, and service enhancement.

Detailed job description and main responsibilities

The “must haves” for this role:

• Ability to travel to multiple sites with minimal impact on daily productivity

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

We’re committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

We welcome a conversation about flexibility and any other questions you may have. Please don’t hesitate to call: Chithra Karunakaran 07500813851 or email: chithra.karunakaren@berkshire.nsh.uk who’ll be delighted to help.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.