Job overview
We are looking for a part time Administration Assistant to join us on a 9 month fixed term contract/secondment to support the MyLearning Team whilst the team lead is on maternity leave.
Led by the Associate Director of Education and Talent Management, you will work closely with the wider department and Trust in providing a positive and rewarding learning journey for all staff, volunteers and service users.
Main duties of the job
Duties will involve supporting new and existing staff members in accessing our learning management system, MyLearning, and by building up your knowledge of the system, support the team in maintaining it effectively.
You will need to manage your time effectively, prioritising deadlines and conflicting demands, great organisational skills and a desire to provide brilliant customer service. You must be flexible and able to work across the Trust, if necessary.
This is an exciting and rewarding opportunity, suitable for someone who is enthusiastic about supporting others, dealing with people at all levels both internally and externally. You must have a helpful and flexible attitude and a willingness to work as part of a busy team, as well as the ability to work alone.
Whilst some prior knowledge of the system would be an advantage, full training will be given to the right candidate to build knowledge and understanding.
Detailed job description and main responsibilities
We are looking for someone who has effective communication skills, competent in a variety of computer skills, in particular, Microsoft 365 and other trust platforms. Some prior knowledge of the MyLearning system would be an advantage but not essential as full training will be given.
You must have excellent communication skills, the ability to manage competing demands and deadlines, great organisational skills and a desire to provide brilliant customer service.
You must be flexible, able to work across the Trust on occasion.
This is a busy, exciting and rewarding opportunity, suitable for someone who strives for excellence and is enthusiastic about supporting and facilitating the progression of others.
You must have a helpful and flexible attitude and a willingness to work as part of a busy team, as well as the ability to work alone.
You must be able to use your initiative and be able to produce high quality materials and help manage office systems effectively and efficiently.
You will deal with people at all levels internally and externally. Your base of work will be at our East Sussex offices at Woodside Annexe, Hellingly with home working included.
An interview date will follow once the application process has closed.
Person specification
Qualifications
Essential
- English and Mathematics at a level 2 / GCSE grade A* – C / 2017 Grade 9 - 4 – essential
- Level 2 or equivalent qualification
Knowledge/Experience
Essential
- Recent and relevant secretarial and administrative experience
- Experience of minute taking, producing reports and complex documents
- Experience of data inputting and databases
- Experience of working as part of a team
- Experience of generating own correspondence
- Experience of maintaining office systems
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Applying for this NHS job
This advert is for Mandatory Training and Systems Co-ordinator/Assistant with Sussex Partnership NHS Foundation Trust in Woodside Annexe Hellingly. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Pro rata. The contract type is Secondment: 9 months (Fixed Term Contract if not already substantively employed). The application deadline is 03 Sep 2026.
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