Job overview
We are looking to appoint an enthusiastic, efficient and motivated individual to join our inpatient admin coordination team. Our coordination team are integral to the smooth running of the unit to support excellent patient care.
You will work as part of the mutli-disciplinary team to support the flow of patients and information through the unit. This may be relating to admissions from our acute hospitals, liaison with health professionals and relatives visiting the ward or maintaining stock and medical supplies. We work as a team so train all staff in all aspects of the role but can support staff to specialise and take on responsibility in specific areas if they have a special interest.
The role includes telephone contact with patients, relatives, and a broad range of staff across the organisation. You will need to be computer literate, be familiar with Microsoft Office and have good communication, with a positive, flexible approach to your workload. If you like to be kept busy and enjoy the satisfaction of knowing you have made a difference, we would like to hear from you.
Main duties of the job
- Supporting smooth patient flow in and out of the rehab units.
- Using initiative to manage and prioritise own workload, work independently in planning and organising tasks, with support from the Operations Partner.
- Provide daily routine administrative tasks including: email, telephone calls, photocopying, filing, scanning, typing, disposal of sensitive material (this list is not exhaustive) whilst maintaining confidentiality.
- Use a range of media to communicate with others including face to face, telephone, e-mail, letter and conference calls.
- A point of contact to healthcare professionals and others (including patients, carers, and external partners) by telephone taking messages and passing them on promptly and efficiently.
Detailed job description and main responsibilities
Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.
Please note, we cannot offer a Certificate of Sponsorship for this role. If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please only provide the expiry date and not your share code within your application.
If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Person specification
Skills
Essential
- Experience of an administrative role with high levels of autonomy and responsibility.
- Communicating with a wide range of personnel and responding to written, emailed or telephone enquiries and questions.
- Computer literacy to produce and update documents, databases and records.
Desirable
- Understanding of discharge pathways from acute trusts
Qualifications
Essential
- NVQ level 3 Business and Administration or equivalent knowledge and experience
- Knowledge of Microsoft computer packages e.g. Excel, Word.
Desirable
- Experience of working in a rehabilitation inpatient setting
- Prior use of patient database, EMIS system knowledge is highly desirable
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Applying for this NHS job
This advert is for Inpatient Admin Coordinator with Sirona care & health CIC in Henderson Rehabilitation Unit. It is listed as a Band 3 Administrative and IT role. The advertised salary is £24,937 - £26,598 pa. The contract type is Permanent. The application deadline is 30 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (14 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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