Healthcare Administrator

Job details

• Job reference: 258660
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 17/09/2026
• Job Type: Administrative Services
• Location: HMP Kilmarnock
• Employment type: Permanent
• Hours Per Week: 35
• Job posted date: 03/09/2026
• Employer (NHS Board): NHS Ayrshire & Arran
• Department: Administration

NHS Scotland:

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

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Position:

An exciting opportunity has arisen for two part time Healthcare Administrators to support professional healthcare staff within the healthcare centre establishment in HMP Kilmarnock, working 35 hours per week

This is a diverse role involving the day to day delivery of a high standard of support to the clinical team within HMP Kilmarnock to enable health care to be delivered to a population who have a comprehensive range of physical, psychological, substance misuse and social problems whilst maintaining a high level of awareness of and compliance with security procedures within the prison setting.

Hours:

35 hours (Monday to Friday)

This post is offered on a permanent

UK Driving Licence:

A UK driving licence is essential for this role.

What you will do:

Duties will include providing an efficient, confidential high quality administrative service to healthcare professionals by prioritising workload and ensuring follow up actions are completed timeously dealing with telephone calls from personnel and others staff, relatives and agencies and directly these as necessary to appropriate staff; take responsibility for receiving mail, linking with previous correspondence, taking action when required and facilitating enquiries in the absence of healthcare professionals and maintaining and updating electronic patient records.

For further information on the role please click the link below to view the job description.

Knowledge, training and/or experience required for this post:

NHS Systems and processes e.g. data protection

Medical Terminology

Qualifications:

SVQ Level III in Business Administration/IT or equivalent

Educated to Standard Grade English or equivalent

ECDL qualification or recognised IT qualification

Experience:

Experience for working with Microsoft Office Packages I.e Work, excel, Access, Powerpoint and Outlook

For further information on the requirements for the role please click the link below to view the person specification

If you want to find out more about the role, please contact Jacqueline Lightbody or Angela Prendergast on 01563 548901

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.