Job overview
The main role consists of providing a retrieval, stripping and preparing notes for scanning into the Trust electronic document storage system. We are aided by an external scanning contractor (as and when required due to high volume of patient activity though primarily we scan in house within both Bureau’s. Working towards and maintaining the scanning turn around times to meet the Service Level Agreement in order to aid timely patient care.
Interview: 2nd September
Main duties of the job
Collecting/delivery notes around the Trust to wards and departments.
Preparing the clinical record to a standard enabling efficient and accurate scanning of the record into the Trust electronic record system EVOLVE.
Liaising with the Poole scanning bureau; assisting wards and outpatients with queries; provide information and advice regarding record keeping practices to all areas of the Trust.
Detailed job description and main responsibilities
see Job Description and Personal Spec attached. Working as One Team with the Poole scanning bureau providing an efficient scanning service for clinical records to aid treatment and enhance patient care
Person specification
IT skills
Essential
- Certificate in IT
Desirable
- typing ability
experience
Essential
- 12 months within Trust
Desirable
- proven external clerical role
Qualifications
Essential
- English
Desirable
- Good spoken English
Interpersonal skills
Essential
- Ability to be a team player
Desirable
- ability to work as part of a team to deadlines
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Applying for this NHS job
This advert is for Health Records Scanning Bureau Clerk with University Hospitals Dorset NHS Foundation Trust in Royal Bournemouth Hospital. It is listed as a Band 2 Administrative and IT role. The advertised salary is £25,272 per annum. The contract type is Fixed term: 20 months (may be required to work cross site (Poole bureau) on an ad hoc basis should workload demand). The application deadline is 26 Aug 2026.
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