Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
12 listedRequirements the employer expects applicants to meet.
- Skills
Good communication skills – written and verbal
- Skills
Customer care skills
- Skills
Computer literate, in particular use of MS windows and Outlook
- Skills
Excellent interpersonal skills
- Skills
Ability to work on own initiative and to work within a team
- Skills
Good working knowledge of Oasis system
- Skills
Strong sense of commitment to openness, honesty and integrity in undertaking the role
- Knowledge
Must understand and comply with Data Protection Act and maintain confidentiality at all times
- Knowledge
Must be interested in providing a quality service to support good patient care and experience
- Experience
Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover
- Experience
Admin / office experience · Must be interested in providing a quality service to support excellent patient care and experience
- Qualifications
Good General Education to A Level or equivalent.
Desirable
Not listed in the available specification.
Job overview
Job Title: Health Records Clerk
Division: Peri-operative & Critical Care
Care Group: Corporate
Band: 2
Salary: £25,272 per annum/pro rata
We are recruiting for a Health Records Clerk, who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
Please state which area you are interested in in your application :
- HEALTH RECORDS MEDWAY HOSPITAL
- DIGITAL SCANNING MEDWAY HOSPITAL
Detailed job description and main responsibilities
Safe and accountable storage of patients’ health records in our off site facility at Stirling Park and in the Deceased Library Area
Coordination of missing notes to deliver to various services throughout the Trust
Collection of notes from wards to amalgamate with originals
Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients’ notes
Repairs and maintenance of all health records
Culling and destruction of health records according to the NHS guidelines
Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway.
Effective and efficient coordination of the delivery of notes between both sites.
Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department.
Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Health Records Clerk - Digital Services with Medway NHS Foundation Trust in Gillingham, England. It is listed as a Band 2 Health records clerk role. The advertised salary is £25,272 per annum/pro rata. The contract type is 6 months (Fixed Term/Secondment). The application deadline is 10 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (03 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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