Forensic Mental Health Administrator - HMP Bullingdon

Job overview

We are looking for a full-time Forensic Administrator to join our mental health team at HMP Bullingdon near Bicester. You will work within the prison with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.

You'll need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational skills. Knowledge of Microsoft Office suite, managing diaries and minute taking is essential. You'll be liaising with employees at all levels so you'll need to be comfortable handling contacts with compassion, patience and professionalism.

This role would suit someone who enjoys being busy with a variety of duties, working as part of a team, and using their own initiative. This is an important and rewarding role which helps us run an efficient service across the prison.

We will offer you a supportive team environment, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging yet rewarding working environment.

This role includes an RSU allowance of £1,446 per annum on top of your salary.

Main duties of the job

• Produce correspondence and reports as required for the MDT.
• Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely
• Ensure electronic diaries/System1 ledgers are efficiently maintained and coordinated for the multidisciplinary Team
• Receiving complex or sensitive information, and ensuring that the information is shared with clinicians in a timely manner
• Entering patient information into System1 ensuring the information is entered accurately and in a timely This includes uploading correspondence, creating new referrals and endings as needed.
• To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.

Please refer to the job description attached for a comprehensive list of duties.

Detailed job description and main responsibilities

To succeed in this role you'll need:

• Experience of working within an administrative role
• Good communication skills
• Good written and verbal skills
• Experience of servicing meetings including minute taking.
• Word processing experience with audio and copy typing
• Previous NHS experience
• The ability to work under pressure
• Ability to prioritise own workload
• An understanding of GDPR and the Data Protection Act
• A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Knowledge of Microsoft Office packages including Microsoft Teams

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.