Job overview
The Executive Assistant provides high-level administrative support to the Managing Director of Goodall as well as the Medical Director, AD Finance and Performance and AD Integration and Partnerships.
The role is responsible for overseeing and managing the Directors' meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes.
Main duties of the job
An exciting opportunity has arisen to provide advanced, high level and quality executive support to the Managing Director, Medical Director, AD Finance and Performance and AD Integration and Partnerships.
This is a highly demanding role covering the current post holders maternity leave and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of Outlook, Word, Excel and Powerpoint are essential.
The responsibilities are extremely varied and include high level diary management, meeting/event co-ordination, project support and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing various divisional meetings ensuring clear forward plan, agenda and clear and precise minute taking.
This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.
Detailed job description and main responsibilities
Act as the first point of contact for the Directors including managing/screening calls, emails, correspondence and visitors. Take organisational responsibility of departmental meetings. High level diary management.
Person specification
Previous Experience
Essential
- Extensive PA experience at senior/directors' level including experience working either in the NHS or large complex multi-sited organisation
- Experience of full diary management and problem solving
- Evidence of robust decision making with an ability to act on own initiative and independently
- Experience of working independently on non-routine matters and exercising judgement and decision-making skills across the work area.
Education & Qualification
Essential
- Educated to Degree level or equivalent relevant experience
- Evidence of further education degree/diploma level or experience equivalent
Skills, Knowledge, Abilities
Essential
- Ability to take high quality minutes at senior meetings and produce accurate and succinct records of discussion
- Ability to draft complex and sensitive correspondence on behalf of the Directors
- Excellent organisational skills to be able to plan and prioritise workload to meet tight deadlines and deliver agreed objectives within agreed timeframes
- Excellent knowledge of Microsoft Office packages including Outlook, Word, PowerPoint, Excel, Access, Adobe, Project.
- Excellent communication skills both verbal and written.
- Knowledge of issues of confidentiality
- Excellent interpersonal and communication skills, creative and confident to be able to build good working relationships within the wider team.
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Applying for this NHS job
This advert is for Executive Assistant to Managing Director Goodall Division with Central and North West London NHS Foundation Trust in Beaufort House. It is listed as a Band 6 Manager and corporate role. The advertised salary is £45,953 - £54,254 per annum incl. HCAS. The contract type is 12 months (Fixed term or secondment - maternity cover). The application deadline is 02 Sep 2026.
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