Job overview
An exciting opportunity has arisen for the position of Deputy Healthcare Records Manager within the Medical Records Department at the Royal Surrey County Hospital.
The post holder will be responsible for the management and performance of the Healthcare Records Service within the Royal Surrey County Hospital. This will include multiple health records teams including the Medical Records Library, records preparation service, medical notes management (such as splitting, merging), Patient attendances (Elective waiting list, Outpatients, Emergency Admissions), Subject Access Request service and the offsite archive storage library service.
Interviews are planned for mid to late July 2026. Remote interviews will be considered if appropriate
Main duties of the job
The post holder will assist the Healthcare Records Manager in providing leadership and operational support on Healthcare Records issues across the Trust and respond to the continuous changing needs of patients, clinicians and managers in the Trust.
The post holder should be able to work on their own initiative as well as part of a team, demonstrate excellent communication skills and be able to prioritise their own workload. The post holder must be proficient in Microsoft Office, in particular Microsoft Word and Excel.
Detailed job description and main responsibilities
Support the Healthcare Records Manager in the provision of a quality Healthcare Records service for the Trust, providing an effective and efficient service. The post holder will support the Health Records Manager in the development, monitoring and audit of standards, policies and procedures for Health Records Management.
Undertake training and development in Health Records Management for all staff groups to ensure that they are aware of their roles and responsibilities in relation to records management.
Operationally manage the staff within the Department on a day-to-day basis.
The post holder will be responsible for the management and performance of the Healthcare Records Service within the Royal Surrey County Hospital. This will include multiple health records teams including the Medical Records Library, records preparation service, medical notes management (such as splitting, merging), Patient attendances (Elective waiting list, Outpatients, Emergency Admissions), Subject Access Request service and the Offsite archive storage library service. You will be responsible for motivating, empowering and developing the staff to their full potential.
The post holder will assist the Healthcare Records Manager in providing leadership and operational support on Healthcare Records issues across the Trust and respond to the continuous changing needs of patients, clinicians and managers in the Trust. The post holder will investigate complex enquiries regarding health record issues providing assistance and advice as required.
Person specification
Knowledge
Essential
- Experience of working in a service management role.
- Experience in managing a large group of staff
Qualifications
Essential
- Educated to degree level or equivalent level of experience of working at a managerial level.
- Intermediate knowledge in Word & Excel and knowledge of PowerPoint
Desirable
- Healthcare record management qualification
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Applying for this NHS job
This advert is for Deputy Healthcare Records Manager with Royal Surrey NHS Foundation Trust in Guildford, South East, England. It is listed as a Band 6 Manager and corporate role. The advertised salary is £41,957 - £50,387 (per annum) includes high cost area supplements (HCAS). The contract type is Fixed term: 12 months (Fixed until 18/06/2027). The application deadline is 13 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (29 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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